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AODocs change log

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This article lists all the updates made to AODocs since 23 February 2024.

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This change log covers the following AODocs components:

Note: Under normal circumstances, all releases are deployed to all customer domains and instances (US and EU). Learn more: What are AODocs instances? However, AODocs Life Sciences domains use a separate release cycle. We may occasionally restrict the deployment to specific domains or instances for technical reasons.

Details of major releases and hot fixes

AODocs backend 65.4 released on 26 September 2024

New features and feature improvements

  • The workflow transition history is now retrieved from custom scripts.
  • You can now access the additional document permissions modal via URL without requiring user invitations.

Bug fixes

  • We fixed an error preventing document titles from being calculated from properties containing URL values.
  • We fixed the audit log entries to reflect the newly created library ID in copied libraries.
  • We corrected a misleading audit log message to accurately describe when a file can't be found.
  • We updated the implementation of resumable upload to support attachment replacement without losing the history.
  • We added a custom configuration flag to hide the Microsoft sign-in option.
  • Changing a custom role on a folder now propagates the corresponding permissions to Drive in Secured Folders and Document Management libraries.

Technical improvements

  • We improved how we support our new branching model for pull requests and tags.
  • We fixed an issue with artifact deployment to JFrog so all necessary components are deployed.

AODocs Web application 65.3 released on 19 September 2024

Bug fix: The UFO button stopped working in legacy views after release 65.2. This has been fixed.

AODocs Web application 65.2 released on 12 September 2024

New features and feature improvements 

  • Allowlisted external users can now sign in to AODocs with any email and password. The sign in process includes account creation and forgotten password flows. This feature must be activated via AODocs support.
  • External non-Google users can now upload new attached files in Drive.
  • Users can export lists of documents from views, taking into account the displayed columns and applied filters.
  • A warning banner is displayed on the document page when an attached file is encrypted with  Google Workspace CSE (client-side encryption).
  • Document actions that are not possible when there are CSE encrypted attached files are now not available.
  • The Metadata Copy bookmarklet now works in beta views.

Bug fixes

  • The Edit with Google option is now hidden for non-Google users.
  • The Edit with local software UFO option is now hidden for non-Google users.
  • The grid/thumbnails mode in beta views is now hidden for non-Google users.
  • The names the options for the display density setting was updated.

AODocs backend 65.3 released on 12 September 2024

New features and feature improvements

  • The Drive labels property on copied documents is synced with the newly created attachments instead of the originals.
  • The saveDocumentPermission endpoint now validates the format of the email address.
  • The search indexing events and Pub/Sub topic have been moved to Core.
  • On a dedicated instance we have:
    • merged UserPreferences entities during migration to prevent data loss and ensure correct preference handling for trusted domains
    • implemented a private API to cleanse sensitive audit log data from BigQuery tables post-migration, for General Data Protection Regulation (GDPR) compliance
    • created a new environment for migration testing with a production-like infrastructure

Bug fixes:

  • We have implemented a quick fix for cross-origin resource sharing (CORS) vulnerability by adding a configurable allow list for Origin headers.
  • We have fixed the issue where Sign in with Google was always displayed on a version of the sign in page, regardless of activated sign-in options.
  • The incorrect attachment error for Microsoft Super Admins when accessing Google attachments in Drive libraries has been fixed.
  • There is now a hard limit for the relation list API to prevent loading issues with large numbers of related documents.
  • Sign-in options based on domain configuration are now displayed on the Google Web Toolkit (GWT) sign-in page.
  • Attached files were not indexed correctly after discarding or checking-in draft documents. After checking-in or discarding a draft, the “main document” file content index is now kept for indexing.
  • Custom scripts can now call and run the File Templating Service as System in libraries using Google Cloud Storage or Azure Blob storage.

AODocs backend 65.2 released on 13 August 2024

New features:

  • Notifications and action emails on state level are now disabled by default for newly created workflows.
  • We introduced a signInProviders field to handle the different File storage manager
    providers.
  • Users can now be warned and prevented from checking in documents with attachments that cannot be downloaded.
  • Users are now prevented from creating a new version of a document through the user interface, REST API, and custom scripts when it contains encrypted attachments.
  • We introduced a new reindexing API for external services, allowing targeted reindexing at the domain, library, or document level to optimize performance and support new use cases.

Bug fixes:

  • We improved access token handling and token generation on a dedicated domain.
  • Bulk workflow transitions are now prevented for automatic transitions.
  • We fixed incorrect usage of the primary domain name in library reindexing to prevent errors.
  • We improved File storage manager file indexing, making it work better for libraries with deleted storage accounts.
  • We fixed an issue to make sure attachments take title parameters correctly, preventing "Copy of" from being added to automatically.

Technical improvements

  • We improved the way we release AODocs.
  • We now have automatic execution across all environments without a progressive roll-out.

File Storage Manager 3.8 released on 13 August 2024 

Bug fixes:

  • We resolved an issue with the MS Online editor getting stuck on infinite loading for domains using Azure storage.

Technical improvement:

  • We improved a series of technical tests.

AODocs backend 65.1 released on 23 July 2024

New features:

  • Allow non-Google users to upload files in a Drive library.
  • Ability to activate the new user interface based on custom configurations.

Bug fix: The folder permissions API uses human-readable IDs for standard AODocs roles.

AODocs backend 64.10 released on 15 July 2024

Bug fixes

  • Library administrators can now update outdated category values in the library administration.
  • The File Storage Manager can now properly index attachments with the DOC extension.
  • We fixed an issue with tasks being interrupted by a 10-minute limit due to a low stop-processing value.

New features or feature improvements

  • Library administrators can now set the number of search results to retrieve from Google Drive attachments.
  • Users can now start an asynchronous comprehensive search for Drive attachments in AODocs.
  • We added a new set of enumerations to handle email/password login cases in the domain entity.

Technical improvements

  • We improved the way we release AODocs.
  • We restored validation checks in Drive permissions.

AODocs backend 64.9 released on 24 June 2024

Bug fixes

  • The error message for a calculated property without fallback values now correctly indicates a runtime error.
  • We fixed the tool that indexes attached files in libraries using Google Cloud Storage or Microsoft Azure Blob Storage with DOC extensions for both draft and main document versions.

Technical improvements

  • We extended the queue time of AODocs core to three hours to prevent build expirations due to parallel CPU limits. 
  • We improved the way we release AODocs. 

New features and feature improvements

  • We now allow delayed permission reset for versioned attachments during library copy.
  • We can now avoid blocking purge domain tasks due to contention.

AODocs backend 64.8.1 released on 17 June 2024

Bug fixes

  • The link macro now properly sanitizes special characters, ensuring secure handling of placeholders in URLs.
  • The library homepage now loads properly when custom document class property settings have formulas ending with a semicolon.
  • We improved the way we handle errors in the File Storage Manager.
  • We fixed two issues related to the optimization of conditional logic.
  • We implemented handling of lock errors for duplicated document imports. When users imported a document that was already present, lock error sometimes occurred, leading to import failures and unnecessary error messages.
  • We fixed the behaviour of the filtered folder tree.

Technical improvement

  • We enhanced the alerting mechanism for full search indexes, with daily checks and improved thresholds, ensuring proactive quota increases and preventing outdated search results.

New features and feature improvements

  • Library administrators can now increase the number of search results retrieved from Google Drive attachments.

Advanced viewer 1.1.1 released on 11 June 2024

Technical improvement: Users now sign in through a pop-up because Google deprecated the same-page method.

AODocs web application 64.4 released on 23 May 2024

This release fixes a regression introduced with AODocs web application 64.3.

Bug fixes: 

  • Super administrators were no longer able to attach files to templates and documents.
  • File type icons were missing when attaching a Google Sheet, Slide or Drawing to a document.

File Storage Manager 3.7 released on 23 May 2024 

Bug fixes:

  • We fixed a bug which prevented a document from being checked out when the read-only when not checked out option was set, in Google Cloud Storage or Azure Blob Storage libraries only.
  • We fixed a bug which prevented users from accessing some attachments in copied Google Cloud Storage or Azure Blob Storage libraries.

Technical improvement:

  • We improved some technical tests on the product.

AODocs backend 64.7 released on 22 May 2024 

Bug fixes

  • We fixed two bugs which happened when the optimization on conditional logic was enabled:
    • the property name and ID are now specified in all error messages
    • the line number is now correct in all error messages

Note: from now on, the column number in the error messages is no longer reported, since it’s meaningless.

  • An issue was preventing AODocs from knowing if sending an email was successful or not. This has been fixed.
  • Synchronization of Drive labels from Drive to AODocs: when a document is checked in and Drive labels were updated while in the draft state, the new labels are now correctly retrieved in the new version of the document.
  • When an AODocs domain is under "maintenance”, some automatic technical operations are now skipped to reduce infrastructure costs.

Feature improvements

  • Our Support teams can now copy many libraries in one go, across different domains.
  • We can now clean very large AODocs domains more easily.
  • It's not possible to check out an AODocs document when an attachment is encrypted with Google's client-side encryption.

  • We can now specify the required domain when generating a refresh token for a specific scope. This can be useful for specific custom scripts.

Technical improvements

  • We improved the way we release AODocs.
  • We stop executing outdated automatic maintenance tasks to reduce infrastructure costs.

AODocs web application 64.3 released on 21 May 2024

Feature improvements:

  • We reordered the folder actions in the beta views contextual menu and, in Team Folders and Secured Folders only, added an action Open in Google Drive.
  • We reintroduced the button Open in Google Drive in the top action bar in Team Folders and Secured Folders. This button is available when nothing is selected. Clicking this button opens the current folder in Drive.

Bug fixes:

  • When users created two Google attached files in a document quickly one after the other, the second file wasn't attached to the document.
  • An attached file was lost without warning when two users tried to add an attached file to the same document at the same time.

AODocs backend 64.6 released on 6 May 2024

Feature improvements

  • We improved our internal tool to purge (discard) an AODocs tenant.
  • Users can't check out an AODocs document that has an attached file encrypted with client-side encryption (CSE).

Note: This is the backend part of the feature only. The frontend part will be released at a later date.

Bug fixes

  • We fixed a bug that created a bottleneck on the list of notification emails to send out.
  • We fixed a bug to prevent unnecessary interactions with Google Drive when an AODocs domain has been fully switched to Microsoft Azure. This is to avoid unnecessary infrastructure costs.

Technical improvements

We made improvements to some of our automatic maintenance tasks:

  • We fixed an issue which made some automatic maintenance tasks fail.
  • We reduced the frequency of running tasks on libraries that have been archived.

AODocs backend 64.5 released on 25 April 2024

Bug fixes

  • We optimized the execution of conditional logic formulas:

    • We fixed a bug that prevented a formula from running when there was an initial blank line.

    • We fixed a bug that displayed "[]" in an empty calculated multi-value property, instead of displaying nothing.

  • Microsoft Word DOC attached files are now searchable in Google Cloud Storage or Azure Blob Storage libraries:
    • With the AODocs backend 64.1 release we fixed the issue for newly attached DOC files.
    • With this release, the DOC files already attached to documents will be searchable again. However, this operation must be triggered by the AODocs Support team and it will be effective a few days after the AODocs 64.5 release.
  • We fixed a bug that prevented the SENT_NOTIFICATION audit log event from being created after sending an email.

Feature improvement

  • We improved the security on the feature allowing AODocs support teams to copy a library across various domains.

AODocs web application 64.2 released on 17 April 2024

Important: This release was deployed to the US instance only. 

Feature improvement: We updated the text on the domain administration AODocs Super administrators page to make it clearer.

Bug fixes

  • There's no longer an error when you click Save twice in a newly created document.
  • Related item titles now use the full available width.
  • The search box is no longer filled with the previous query when you switch views.
  • Dates are now displayed correctly when the language is set to en_AU.
  • The Edit button is no longer deactivated for a long time when you open a document.
  • Bulk file downloader in Google Cloud Storage and Azure Blob storage libraries no longer fails when files have parenthesis in their name.

Technical improvement: We enabled the use of the Advanced viewer on a dedicated instance. Additional steps are required before it becomes available.

AODocs backend R64.4 released on 17 April 2024

Feature improvements

  • When you create a document using the API, you can't add an attachment to a previous version if it's encrypted with Google client-side encryption.
  • Previous versions of a document are now updated when a Google Drive label changes.
  • We scaled up the API to perform sanity checks before a library switch, so the switch can be executed on multiple libraries. This API is restricted to the AODocs Support team.

Bug fixes

  • When you create a new version of a document, Drive labels are no longer duplicated.
  • We fixed a bug that affected the eSign connector and the PDF Generator, preventing many features from working properly.
  • When a library is in error, automatic (time-based) workflow transitions are now skipped.
  • We fixed a bug that prevented users with email aliases from opening the validation page from a workflow validation email.
  • When you create a new version of a document, Drive labels are no longer duplicated
  • We fixed a bug on a feature that is not yet publicly available.

Technical improvements

  • Technical operations are now avoided when a library is archived, or when a domain is in error.
  • We removed various meaningless technical logs, to save storage costs.
  • We fixed a technical bug which caused problems when there was a high number of internal service accounts.
  • Some operations have been made more robust in the event of a memory issue.
  • We improved the technical logs when AODocs performs a search query in Google Drive.
  • We made several improvements to the way we ship new AODocs releases.
  • We improved the technical tests for the Drive label synchronization feature.
  • We improved our internal technical logging system.

AODocs backend 64.3 released on 9 April 2024

New features and feature improvements

  • It's now possible to purge (cleanse) an AODocs domain in MAINTENANCE status.
  • We changed the way Drive Labels are handled on template documents from Drive to AODocs.

Technical improvements

  • We removed various meaningless technical logs, to save storage costs.
  • We improved the way we ship new AODocs releases.

AODocs backend 64.2 released on 3 April 2024

New features and feature improvements

  • We added a new API that allows beta views to display the "Browse by folders" panel easily, according to which pre-filters are set on the view.
  • It's now possible to index a single email address, to make it searchable. This feature is restricted to the AODocs Support team.
  • We made improvements to the synchronization between AODocs and Google Drive labels.
  • It's now possible to enable or disable the preview & download of attachments from previous versions of an AODocs document, when Google Cloud Platform and Google Cloud Storage are considered "untrusted".
  • It's now possible to retrieve all the documents from a library, in an unordered way, from the API (required by the AODocs Retention Module).
  • We stopped backing up some unnecessary data (AODocs technical backup).
  • We improved the readability of technical logs coming from Google Cloud Storage and Azure Blob Storage.
  • Technical logs are now saved in BigQuery on all environments, so they can be used by our technical teams even after the initial 30-day retention period. This was previously only available on the US production environment.
  • We improved the way we develop features and fixes in minor releases.
  • We improved the way AODocs manages notifications from Google Drive, so they can be used by other features.
  • We improved the way we ship new AODocs releases.
  • We removed various meaningless technical logs, to save storage costs.
  • We automated some maintenance tasks on the delayed domains (AODocs Life Sciences), which previously had to be handled manually.

Improvements on the support of Google client-side encryption:

  • It is not possible to create a draft from a document which has an encrypted attachment.
  • It is not possible to create an AODocs document with a new encrypted Drive attached file from custom scripts.

Bug fixes

  • We fixed an issue that prevented AODocs from displaying some search results.
  • When a parallel workflow transition fails, the PARALLEL_VALIDATION_ACTION audit log event is no longer generated.
  • In DOCUMENT_UPDATED audit log events, the File type filter appeared as if it had been changed. However, this didn't reflect any real changes that the user had performed on the file. AODocs now ignores these meaningless changes for the the File type filter.
  • We fixed an issue preventing external users from attaching one of their Drive files to an AODocs document.
  • We fixed a bug that prevented some users from seeing all the libraries from the homepage.
  • We fixed an issue on an AODocs API so lists of subfolders are now returned in the proper order.
  • To ensure consistency, as long as a library is locked (for example, because it's being switched), it can't be deleted.
  • We fixed a memory issue on a private API (restricted to Support and Operations teams).

In addition we made various technical improvements.

AODocs backend 64.1 rolled out on 19 to 20 March 2024 (production domains)

Learn more: AODocs R64 Release notes.

AODocs backend 64.1 released on 14 March 2024 (test domains)

Bug fixes

  • We fixed a bug that prevented Word DOC files from being searched when they were stored on Google Cloud Storage or Azure Blob Storage. The bug didn't occur with the DOCX format. The fix only applies to newly created attached files. We still need to fix the bug for existing files. 
  • We fixed two technical bugs that affected our automatic tests.
  • We fixed a bug that prevented email notifications from being sent when using the Emails to documents feature.
  • We fixed a bug on the upcoming custom sender domain feature, which bypassed the configuration on the library or domain.

New features

  • In the view configuration, the system property MIME type group was renamed to File type
  • Improvements on the new ability to synchronize labels between AODocs and Google Drive.

Technical improvements

  • We improved the automatic tests on the custom sender domain feature.
  • We fixed a bug on our tracking system.
  • We fixed a bug on our release system.

AODocs backend 63.9 released on 11 March 2024

New features

  • When an attachment is encrypted using Google Workspace Client-Side Encryption (CSE), users are now prevented from copying the AODocs document (from the user interface, REST API and custom script).
  • When creating a new AODocs document in a draft state from the API in a Team Folder or Secured Folder, AODocs checks the presence and consistency of the attachment.

Bug fixes

  • When copying a library, there were sometimes issues with the copy of custom scripts; this is now fixed.
  • Technical fix on user redirection, set after an AODocs domain has been moved from one AODocs instance to another one.
  • We increased the technical performances of the EU instance, to better serve all the customers using this instance.

Technical improvements

  • Two minor fixes and an improvement on the way we ship new releases of AODocs.

AODocs 64 released on 5 March 2024 (test domains)

AODocs R64 is enabled on customer test domains, in both US and EU production environments. 

AODocs backend 63.8 released on 28 February 2024

New features:

  • It's now possible to import a new AODocs document in a draft workflow state.
  • From a custom script, you can set the value of a Reference Catalog property using its ID, and not only its name.

Bug fixes

  • The custom configuration flag that lets users change the maximum number of pending workflow tasks listed on the library homepage to above the default value of 100 wasn’t working. We fixed it, so you can now use it again for an entire domain or individual libraries.
  • We fixed an issue that prevented users from sending workflow notification emails with the Mailjet email provider when there were more than 50 recipients.
  • We fixed a bug preventing users in a Google group or a domain set as library contributor to create a document from a template with more than four attachments.
  • We made two technical fixes on our way of releasing new versions of AODocs.

AODocs for AODocs Life Sciences released on 23 February 2024

All customers using AODocs Life Sciences have been upgraded to AODocs 63.7.

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