Libraries are document containers. Each library has its own specific configuration.
Libraries are associated with a storage platform where the attachments in your libraries are stored. Learn more about the storage platforms available and the differences between them.
Learn more: What are attachments?
There are two types of preview embedded in AODocs:
- Google Drive preview
- Advanced viewer
Note: The advanced viewer isn’t available for external users. Learn more: Access an AODocs library as an external user.
The article explains how to:
Automatically generated table of contents
Notes:
– All attachments displayed in the advanced viewer and non-Google attachments displayed in the Google Drive preview are read-only, even if you have edit rights on the AODocs document.
– You can download attachments from AODocs documents and the advanced viewer. Learn more: Download attachments.
– If you have the Universal File Opener installed, you can open non-Google file attachments in their corresponding software directly from your AODocs document. Learn more: What is the Universal File Opener (UFO)?
Use the Google Drive preview
1. Open an AODocs document in a Document Management library using Google Drive.
2. Click the attachment you want to preview.
- Google files, such as Google documents, spreadsheets and presentations open in the Google Drive editor embedded in AODocs. You can edit these files directly in the Google Drive editor.
- Non-Google attachments supported by the Google Drive preview (such as PDF files, PNG files and Microsoft files) open in the Google Drive preview embedded in AODocs. You can't edit these files in the Google Drive preview.
PDF file attachment displayed in the Google Drive preview
Use the advanced viewer
The following attachment types open in the advanced viewer embedded in your AODocs document:
| CAD files |
|
| Email files |
|
| Medical image files |
|
| Visio files | *.vsd, *.vsdx, *.vsdm, *.vdx |
| HTML files | *.html, *.htm, *.xhtml, *.xhtm |
Notes:
– This is not an exhaustive list.
– If your attachment type is not supported by the advanced viewer, when you click the attachment it is downloaded.
In libraries using Google Drive
1. Open an AODocs document in any type of library using Google Drive.
2. Click the attachment you want to preview.
DICOM file attachment displayed in the advanced viewer embedded in an AODocs document
In libraries using other storage platforms
Use the advanced viewer to view your documents in libraries using storage platforms such as Google Cloud Storage or Azure Blob storage.
1. Open an AODocs document in a Document Management library.
2. Select the attachment you want to preview.
A preview of your attachment opens in the advanced viewer in a new tab.
Word attachment stored in a library using Google Cloud Storage, displayed in the advanced viewer
Note: If your attachment type is not supported by the advanced viewer, when you click the attachment it is downloaded.