Preview attachments

Attachments are files that are attached to AODocs documents. Attachments can be stored in:

  • Google Drive – the attachments in your library are stored in the Google Drive associated with the storage account of your library (all types of library)
  • Google Cloud Storage – the attachments in your library are stored in one or more Google Cloud Storage (GCS) buckets (Document Management libraries only)

Learn more: What are attachments?

There are two types of preview embedded in AODocs:

  • Google Drive preview
  • Advanced viewer

Note: The advanced viewer isn’t available for external users. Learn more: Access an AODocs library as an external user.

The article explains how to:

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Notes:
– All attachments displayed in the advanced viewer and non-Google attachments displayed in the Google Drive preview are read-only, even if you have edit rights on the AODocs document.
– You can download attachments from AODocs documents and the advanced viewer. Learn more: Download attachments.
– If you have the Universal File Opener installed, you can open non-Google file attachments in their corresponding software directly from your AODocs document. Learn more: What is the Universal File Opener (UFO)?


Use the Google Drive preview

1. Open an AODocs document in a Document Management library using Google Drive storage.

2. Press the attachment you want to preview.

  • Google files, such as Google documents, spreadsheets and presentations open in the Google Drive editor embedded in AODocs. You can edit these files directly in the Google Drive editor.
  • Non-Google attachments supported by the Google Drive preview (such as PDF files, PNG files and Microsoft files) open in the Google Drive preview embedded in AODocs. You can't edit these files in the Google Drive preview.

image01.png
PDF file attachment displayed in the Google Drive preview


Use the advanced viewer in libraries using Google Drive storage

1. Open an AODocs document in any type of library using Google Drive storage.

2. Press the attachment you want to preview.

The following attachment types open in the advanced viewer embedded in your AODocs document:

       CAD files


AutoDesk AutoCAD format version 2.5 through 2014 (*.dwg, *.dxf)
AutoDesk Design Web format (*.dwf)
MicroStation Drawing format V7 and V8 (*.dgn)

       Email files


Microsoft Outlook format (*.msg)
Outlook Express Email format (*.eml)

       Medical image files


Digital Imaging & Communication in Medicine format (*.dcm, *.dicom, *.dcim, *.dicm)

       Visio files *.vsd, *.vsdx, *.vsdm, *.vdx
       HTML files *.html, *.htm, *.xhtml, *.xhtm

Notes:
– This is not an exhaustive list.
– If your attachment type is not supported by the advanced viewer, when you press the attachment it is downloaded.

image02.png
DICOM file attachment displayed in the advanced viewer embedded in an AODocs document


Use the advanced viewer in libraries using Google Cloud Storage

1. Open an AODocs document in a Document Management library using Google Cloud Storage.

2. Select the attachment you want to preview.

image01.png

A preview of your attachment opens in the advanced viewer in a new tab.

image02.pngWord attachment stored in a library using Google Cloud Storage, displayed in the advanced viewer 

Note: If your attachment type is not supported by the advanced viewer, when you press the attachment it is downloaded.

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