Prevent viewers from downloading, copying and printing

Viewers are library users​ ​who access documents in a read-only mode. By default, viewers can​ ​download,​ ​copy​ ​and​ ​print​ ​attachments.​ ​According​ ​to​ ​your library​ ​permissions,​​​ ​you​ ​can ​​prevent​ ​viewers​ ​from managing​ ​attachments.

As a​ ​library​ ​administrator​, you ​can​ ​manage​ ​this​ ​option at different levels:

Activate the option for a folder or a document
Activate the option for a document class
Activate the option for a library

 

Important:
- Contributors can manage this option for folders and documents only if they are allowed to share items.
- If the option is activated, viewers can't download, copy or print attachments from the attachment preview and from the Google Drive interface.


Activate the option for a folder or a document

Note: If you activate this option for a folder, all its subfolders and documents will be impacted.

1. Select the folder or document to configure.

2. In the action bar, press the Edit document or folder permissions button.

3. Select the Prevent viewers from downloading, copying and printing checkbox.

4. Save your changes.


Activate the option for a document class

Important: This option is only available for Secured Folder and Document Management libraries. Only these libraries type can configure this option from their “Security” tab.

1. Open your library.

2. Open the library administration interface.

3. Under Document classes, open the document class to configure.

4. Press the Security tab.

5. Select the Prevent viewers from downloading, copying and printing checkbox.

6. Save your changes.


Activate the option for a library

Important: If you activate this option, all folders and documents of the library will be impacted.

1. Open your library.

2. Open the Administration menu and select Library security.

3. Select the Root Folder permissions tab.

Note: This tab is available only in Secured Folder libraries and Team Folder libraries.

4. Select the Prevent viewers from downloading, copying and printing checkbox.

5. Save your changes.

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Comments

4 comments
  • I did try this morning but I confuse terms I think.
    I wanted to prevent viewers (in my head = reader of the library) as in our case, we have opened the library with reading access to our domain, but I would have liked to prevent download copying and printing to the domain, but to allow it to contributors (in our case = all people from our entities) and administrators.
    Could it be an improvement?

    It would also be good to be able to show the option "copy the document" in an AODocs document itself to some roles but not to all.

  • Hi Céline,
    If your library is set with "All users in the domain have View access to the library" and other users or groups in "Can edit" access, only the users and groups explicitly listed in the library permissions with "Can edit" will be able to download.
    Keep in mind that the setting is applied at every file level, so there is a propagation time.

  • Hi Thibault,

    When you say "can edit" access, you mean "contributor" setting in library security?

  • Correct!

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