This article explains how library administrators can prevent viewers from managing attached files in their library.
Viewers are library users who can access documents in a read-only mode. By default, viewers can download, copy and print attached files. According to your library permissions, you can prevent viewers from managing attached files.
Note: Library administrators can also prevent users from duplicating documents.
As a library administrator, you can manage this option at different levels:
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Important:
– Contributors can manage this option for folders and documents only if they are allowed to share items.
– If this option is active, viewers can't download, copy or print attached files from the attached file preview and from Google Drive..
Activate the option for a folder or a document
Note: If you activate this option for a folder, all its subfolders and documents will be impacted.
1. In a view, select the folder or document to configure.
2. In the action bar, click the Edit document or folder permissions button.
3. Select the checkbox Prevent viewers from downloading, copying and printing.
4. Save your changes.
Activate the option for a document class
Notes:
– This option is available only for Secured Folder and Document Management libraries.
– If you activate this option for a document class, all its documents will be impacted.
1. Open your library.
2. Open the library administration.
3. Under Document classes, open the document class to configure.
4. In the Security tab, select the checkbox Viewers can't download, copy or print documents.
5. Save your changes.
Activate the option for a library
Note: If you activate this option for a library, all folders and documents will be impacted.
1. Open your library.
2. Click the Library security button. The Library security dialog opens.
3. Select the Root Folder permissions tab.
Note: This tab is available only in Secured Folders and Team Folders. The option to prevent viewers from downloading, copying and printing is available in the Document Management library security settings.
4. Select the checkbox Prevent viewers from downloading, copying and printing.
5. Save your changes.