Prevent viewers from downloading, copying and printing

Viewers are library users​ ​that access document in a read-only mode. By default, viewers are allowed​ ​to​ ​download,​ ​copy​ ​and​ ​print​ ​attachments.​ ​According​ ​to​ ​your library​ ​permissions,​​​ ​you​ ​can​ ​reduce​ ​the​ ​scope​ ​of​ ​this​ ​option​ ​and​ ​decide​ ​to​ ​prevent​ ​viewers​ ​from managing​ ​attachments.
The​ ​library​ ​administrator​ ​can​ ​manage​ ​this​ ​option at different level:

Image result for arrow icon Activate the option for a folder or a document
Image result for arrow icon Activate the option for a document class
Image result for arrow icon Activate the option for a library


Important:
- Contributors can only manage this option for folders and documents if they are allowed to share items.
- If the option is checked, viewers cannot download, copy and print attachments from the attachment preview and from the Google Drive interface.


Activate the option for a folder or a document

Note: If you activate this option for a folder, all its subfolders and documents will be impacted.

1. Select the folder/document to configure.

2. From the toolbar, click the "Edit document or folder permissions" button.

3. Select the “Prevent viewers from downloading, copying and printing” option.

4. Click “Save”.


Activate the option for a document class

Important: This option is only available for Secured Folder and Document Management libraries. Only these libraries type can configure this option from their “Security” tab.

1. Open the library.

2. Click the “Library administration” menu.

3. In the “Library configuration” section, click “Document classes”.

4. Open the document class to configure.

5. Click the “Security” tab.

6. Select the “Prevent viewers from downloading, copying and printing” option.

7. Click "Save".


Activate the option for a library

Important: If you activate this option, all folders and documents of the library will be impacted.

1. Select the library to configure.

2. Click the ”Administration” menu.

3. Select the “Library security” option.

4. Select the “ Root Folder permissions” tab. (Secured and Team Folder only)

5. Select the “Prevent viewers from downloading, copying and printing” option.

6. Click “Save”.

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Comments

4 comments
  • I did try this morning but I confuse terms I think.
    I wanted to prevent viewers (in my head = reader of the library) as in our case, we have opened the library with reading access to our domain, but I would have liked to prevent download copying and printing to the domain, but to allow it to contributors (in our case = all people from our entities) and administrators.
    Could it be an improvement?

    It would also be good to be able to show the option "copy the document" in an AODocs document itself to some roles but not to all.

  • Hi Céline,
    If your library is set with "All users in the domain have View access to the library" and other users or groups in "Can edit" access, only the users and groups explicitly listed in the library permissions with "Can edit" will be able to download.
    Keep in mind that the setting is applied at every file level, so there is a propagation time.

  • Hi Thibault,

    When you say "can edit" access, you mean "contributor" setting in library security?

  • Correct!

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