You can access the document history to view the changes made to your document, who made the changes and when.
1. Open your document.
2. Click the Document history button in the left panel.
The changes to the document are listed in reverse chronological order, the most recent change at the top of the list.
Tip: Click Refresh to ensure the list is up to date.
To see the modifications to attachments, use the version control feature.
Learn more: Manage document versions in AODocs libraries.
The table below lists the actions that are included in the document history.
| Icon | Explanation | Additional details |
| Document created |
Learn more: Create AODocs documents When you export documents (to a different library or to a different document class within the same library), their document history is cleared and the only action listed in the document history is Document created. Learn more: |
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| Document updated |
The following actions generate the action Document updated. General:
Learn more: What is an AODocs document? Attachments:
Learn more: Manage your attachments Versions:
Learn more: Manage document versions in AODocs libraries Other:
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| Attachment edited |
This action is listed when you edit the content of a document attachment. Learn more: Manage your attachments |
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| Attachment renamed in Drive |
The document attachment in a Team Folder or Secured Folder was renamed. Note: It may take some time for attachment (edit or rename) actions to appear in the document history. If you perform other actions in the meantime, they may appear before the attachment action in the list even though you performed them afterwards. |
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| Permissions updated |
Learn more: |
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| Document moved |
Learn more: Move files and folders |
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| Workflow action performed (simple transition) |
Learn more: Perform workflow actions If the workflow participant added a comment when they performed the workflow action, it is recorded in the document history. |
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| Workflow action performed (parallel transition) |
Learn more: Perform workflow actions If the workflow participant added a comment when they performed the workflow action, it is recorded in the document history. |
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| Change of workflow state forced by library administrator |
Learn more: Force the workflow state without triggering a transition If the administrator added a comment when they changed the workflow state, it is recorded in the document history. |
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| Parallel workflow transition finalized by library administrator |
Learn more: Finalize the current parallel workflow transition If the administrator added a comment when they finalized the workflow transition, it is recorded in the document history. |
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| Automatic workflow transition based on a property value | Learn more: Configure automatic transitions | |
| Automatic workflow transition based on time |
Learn more: Configure automatic transitions |
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| Document checked out |
Learn more: Check out a document: create a draft version |
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| Document checked in |
Learn more: Check in a document: confirm a draft version If the user added a comment when they checked in the document, it is recorded in the document history. |
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| Draft document discarded |
Learn more: Cancel a check-out: discard a draft version |
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New version created |
Learn more: Create a new version of a document The following information is recorded in the document history:
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Version restored |
Learn more: Restore a previous version of a document The following information is recorded in the document history:
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Document restored from the trash |
Learn more: Display, restore or delete files from the trash |
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Document deleted |
Learn more: Delete documents in AODocs If the user added a comment when they deleted the document, it is recorded in the document history. Note: When a document is in the trash you can't access its history, so this action appears in the document history only if the document has been restored. |
If an action on the document isn't triggered directly by a user, Automatically created appears in the right column. This occurs for:
- automatic workflow transitions based on property values or time
- actions that are triggered automatically when you perform a manual action – for example, when you check out a document manually, a new version is created. The action Checked out is triggered by you, but the action New version created is marked as Automatically created. However, if you manually create a new version, it is triggered by you.
The following actions aren't recorded in the document history:
- download attachment
- notify users by email
- add or delete comment in Comments tab (right side bar)
- add or remove related documents – learn more: Document relations