This article explains how external users can add files and folders to an AODocs library that has been shared with them.
Important:
– When you add a file to an AODocs library, the file is initially owned by your account. Ownership is then transferred to the AODocs storage account of the library.
– Google Workspace doesn't allow the transfer of document ownership between different Google domains or from a gmail.com account. This means external users can't import their files directly into AODocs. AODocs therefore makes a copy of the files.
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Add files or folders into an AODocs library as an external user
As an external user, the actions available for adding files or folders are slightly different in Google Drive and the AODocs interface.
In Google Drive, you can add files or folders in Team Folders only. You can:
- drag and drop existing Google files or folders (or locally stored files or folders)
or - select New > File upload or Folder Upload
Learn more: AODocs Smartbar multi-domain usage.
In AODocs, you can:
- add new documents in any type of library – learn more: Create documents in Team Folders and Secured Folders and Create documents in Document Management libraries
- attach new files to documents in Document Management libraries – learn more: Manage attached files in Document Management libraries.
What happens when you add files or folders as an external user?
1. AODocs copies your source files or folders and adds the copied files to the location you selected in AODocs.
This has the following impacts:
- the source and target files have different ID and URLs
- the comments of the copied files are lost
2. AODocs tags the source files in Google Drive.
Tip: You can access the tagged files:
https://drive.google.com/drive/search?q=owner:me%20%22aodocs_imported
You can monitor all these actions in the Google Drive interface. Open the View details section and select the Activity tab.