This article explains how library administrators can restrict the visibility of their libraries for specific user types.
This helps you manage what users see on their homepage and in search results, preventing clutter. For example, you might hide a library that shares read-only documents and isn't meant for general browsing.
You can hide your libraries so users don't see them:
- on their homepage
- when they search for libraries using keywords
- in the library picker drop-down menu, when using Google Drive with the AODocs Smartbar extension – learn more: Access AODocs libraries in Google Drive
This can be useful to avoid cluttering the homepage and search results. For example, a library may be used to share read-only documents with all employees but isn't designed to be explored by users.
Important:
– Restricting library visibility doesn't restrict access to libraries or their documents. For example, documents in libraries with restricted visibility are listed for all users when they search for documents across all their libraries. All users can access these libraries from the list of results.
– Super administrators can always see all libraries in the domain administration, regardless of visibility settings. Learn more: Manage your libraries.
1. Open the library administration.
2. Select General in the left panel.
3. Select the required option in the Library visibility drop-down menu:
- Visible (default): all users see the library on their homepage and in search results
- Hidden from readers only: users with read access to the library don't see the library on their homepage or in search results
- Hidden from readers and contributors only: users with read access and users with write access don't see the library on their homepage or in search results
- Hidden from everyone: readers, contributors, and library administrators don't see the library on their homepage or in search results
Tip: As a library administrator, if you select Hidden from everyone, you may want to store the library's URL somewhere, as you won't be able to access the library on your homepage.
Note: Super administrators see all libraries on their homepage and in search results. Learn more: Super administrators: filter the display to show only your libraries.
4. Click Save.