Outlook add-in: Export a batch of emails to AODocs

The Outlook add-on lets you export emails and their attachments to AODocs libraries. 

Note: The Outlook add-in is available only in Document Management libraries, using any storage platform. Learn more: Where is my content stored?

You can: 

This article explains how use the Outlook add-in to save a batch of emails you received to AODocs.

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Create rules for batch exports

1. Open the Outlook add-in options and select Export a batch of emails

2. Click Set up rules. The dashboard opens on the Rules tab.

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3. Click Create a rule

4. Define:

  • a name for your rule
  • a description, if required
  • one or more folders to import from
  • the target library – only libraries in which you are a contributor are listed
  • the target document class – only document classes with a String property named "Email ID" and in which you have the right to create documents are listed (learn more: Configure your library)

5. If required, select the checkbox Export emails in subfolders too

Any emails in subfolders of selected Outlooks folders will also be exported. 

Important: You can only select this checkbox when you create a rule. It isn't available when you edit a rule subsequently.

6. If required, select:

  • a category and a value – all documents created with the rule will have this category and value defined
  • Folder and a folder name – all documents created with the rule will be exported to the defined folder

 Notes:
– All categories in your selected document class are listed.
– You can only select one category value, even for multi-value categories.
– The Folder option is available only if folders have been configured in the library.

7. Click Save.

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Run a batch export

1. Open the Outlook add-in options and select Export a batch of emails

2. If you want to run a batch using all your rules, click Export all

Alternatively, click in the Select rules field and select a rule from the list of rules. Repeat if you want add more than one rule. 

Tip: Click Remove to remove a rule from the list. 

3. Click Export.

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The emails specified by the rules you selected are exported to AODocs as separate documents. Each document has the same characteristics as documents created when you export single emails.

You can follow the progress of the batch export in the same way as when you export single emails. Learn more: What happens when I run the export?

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