This article explains how library administrators and super administrators can configure folder settings in AODocs.

When you create Team Folders and Secured Folders, AODocs automatically creates a document class with the system property called Folder. In Secured Folders, each new document class you create also has a Folder property. In Team Folders and Secured Folders, you can rename the Folder property, but you can't delete it.

When you create document classes in Document Management libraries, a system property called Folder is created, but it is not active by default. You can activate it and rename it.

You can also configure folder settings, such as folder visibility.

Automatically generated table of contents

Enable and configure folders

At the level of the document class, you can:

• activate folders in Document Management libraries
• change the name of the Folder system property in all types of library

1. Open the library administration.

2. Select Document classes.

3. Click the name of the document class you want to configure. Alternatively, select Configure document class in the More actions menu. The document class configuration page opens.

4. Select the Advanced tab.

5. Under Folders:

• in Document Management libraries, activate the switch Allow documents to be organized in folders

Important: If you enable folders in more than one document class and then configure Browse by Folder in views for these classes, the folder structure is shared by the classes. Learn more: Add Browse by Folder to views.

• in all types of library, you can change the Custom folder label

Tip: By default, the folder label is Folder. This means Browse by Folder will be available in your view configuration. Learn more: Add Browse by Folder to views.
You can enter another name in the field if required.

6. Save your changes.

Allowing documents to be organized in folders in a Document Management library

Changing the name of the Folder system property in a Secured Folder

Note: Users can't manage folders in the AODocs interface until Browse by Folder is added to a view. Learn more: Add Browse by Folder to views.

Configure folder settings at the library level

At the library level, you can configure:

• folder visibility in Team Folders and Secured Folders
• security settings for folders in Secured Folders and Document Management libraries

All library types have a Folder category by default. Learn more: Configure default categories.
To configure the Folder category:

1. Open the library administration.

2. Select Categories.

3. Click Properties next to the default category called Folder.

4. Define the visibility of folders in your library:

• The folders are visible in Google Drive for all readers of the library

This option is available in Team Folders and Secured Folders. It's the default option in Secured Folders.

If you select this option, the files and folders in the AODocs library are visible in Google Drive in the form of a Google Drive folder structure and the library is listed in the Smartbar library picker.

• The folders are editable in Google Drive for all contributors of the library

This option is available in Team Folders only. It's the default option.

• The folders can only be viewed through AODocs

This option is available in Secured Folders only. Users can access AODocs library files and folders only through the AODocs user interface. You can find AODocs library files by keyword search in Google Drive, but they aren't attached to any Google Drive folder when accessed this way.

Defining folder visibility in a Team Folder

Defining folder visibility in a Secured Folder

5. In Secured Folders and Document Management libraries, you can select the checkbox Only admins can create/modify/delete folders.

If you select this option, only administrators can create, rename, share, move and delete library subfolders. If you deselect this option, all contributors can perform these actions on library subfolders.

Note: You can also configure this setting from the document class configuration page. Learn more: Prevent users from deleting documents and folders.

5. In Secured Folders only, you can select the checkbox Only admins can edit the root folder.

If you select this option, only administrators can delete, edit, move or create files and folders in the library’s root folder.