The Outlook add-on lets you export emails and their attachments to AODocs libraries. 

Note: The Outlook add-in is available only in Document Management libraries, using any storage platform. Learn more: Where is my content stored?

You can: 

• Export email attachments from an email you received (this article)
• Export single emails you received 
• Export a batch of emails you received 
• Select attached files from AODocs and add them to a draft email in Outlook

This article describes how to export email attachments to AODocs.

Important:
– Only the email attachments are exported. The body of the email is not attached to the target document or version, and any email properties such as sender, email ID, or date, are not exported even if the document class contains these properties. Learn more: Outlook add-in: Configure your library.
– There is no limit to the number of times you can export an email attachment to AODocs, whether in the same document or in other documents.

Automatically generated table of contents

Select the Export attachments option

1. Select an email containing at least one attachment.

2. Open the Outlook add-in options and select Export attachments.

3. Select the email attachments you want to export, then click either New document or Existing document.

Create a new document

1. If you chose to create a new document, define the:

• library – only libraries in which you are contributor are listed
• document class – only document classes in which you have the right to create documents are listed
• document title – by default it is the email subject, but you can change it if required

2. Click Export.

A panel displays the status of the export in real time. Click to open the dashboard to follow the export's progress.

When the export is complete you can click to open the new document in AODocs.

A new document is created containing the attachments you selected.

Create a new version of an existing document

1. If you chose to create a new version, define the:

• library – only libraries in which you are contributor are listed
• document class – only document classes in which you have the right to create documents are listed

2. Click Next. 

3. Select the document for which you want to create a new version. 

Tips:
– Use the search box to find your document if the list of documents is long.
– Click the Open in new tab button to open the document in the AODocs interface.

3. For each email attachment you selected, define whether to:

• add it as a new attached file
• replace an existing attached file

4. If you chose to replace an existing attached file with an email attachment of a different name:

• select the Keep this name checkbox to keep the name of the existing attached file when you replace it with the new email attachment
• leave the Keep this name checkbox unselected to use the name of the email attachment

Note: If your email attachment has the same name as the attached file, this checkbox has no impact.

In the example below, the email attachment "Recruitment.docx" will replace the attached file "Recruitment Drive.docx" in the new version, and the name "Recruitment Drive.docx" will be kept.

5. Click Export.

A panel displays the status of the export in real time. Click to open the dashboard to follow the export's progress.

When the export is complete you can click to open the new document in AODocs.

A new document version is created containing the email attachments you added and any attached files from the previous version.