As an AODocs super administrator, you can manage the libraries on your domain. This includes activating AIDA and deleting libraries created by library creators. Learn more: Manage library creators.

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Access the library management page

1. Access the domain administration.

2. Click Library management in the left menu.

Note: The Manage your libraries page displays all the libraries in your domain, including any with a visibility restriction defined. Learn more: Restrict the visibility of your library.

You can view:

• the associated AODocs storage account of all the libraries
• the statistics and metrics of your libraries: the number of documents and the number of attachments per library
• the number of subscriptions per library; learn more: Manage AODocs storage accounts

Each library type has a logo:

	Team Folders
	Secured Folders
	Document Management libraries

Search for a library or filter the list of libraries

1. Click the search button.

2. Enter search text. The list of libraries that match your search text is displayed.

3. You can filter the list of libraries by library type.

Activate AIDA in your libraries

AIDA is a trusted generative AI assistant provided by AODocs. You can try AIDA for free.

1. Click the Activate AI button next to a library in which AIDA is not activated.

Note: You can only activate the free trial in libraries that contain up to 1,000 documents.

2. Select the checkbox to agree to the terms and conditions and click Confirm and start indexing.

When you activate AIDA in a library, AODocs indexes the library. This makes the content searchable by AIDA. The indexing time varies based on the library size and other technical factors. 

The AIDA status column show when AIDA indexing is in progress and how long it is expected to take. A message confirms when indexing is complete. You can then open your library and start using AIDA.

Notes:
– You can activate AIDA in three libraries with the free trial. When you reach this limit, the Activate AI buttons are no longer available unless you deactivate AIDA in a library first.
– For details about AIDA licensing, contact your sales representative or send an email to sales@aodocs.com.

Delete a library

1. Click the delete button next to the library you want to delete.

2. If required, select Delete the Google Drive files owned by the storage account.

3. Click Confirm.

Important:
When you delete a library, you can choose to Delete the Google Drive files owned by the AODocs storage account.
– If you select this option, the attached files in the library will be moved to the Google Drive trash of the AODocs storage account and will be automatically deleted after 30 days. 
– If you don't select this option, attached files remain in their current location. Users can access attached files after the library is deleted. The permissions set on the attached files before the library deletion are kept. For example, if a library user adds an AODocs attached file to their My Drive, they will be able to access the attached files after the library is deleted.

Regardless of the selected option above, when a library is deleted:
– the AODocs storage account remains the owner of the files. In a Team Folder or a Secured Folder, you can transfer the ownership before deleting the library using the export feature.
– the library, its configuration and all documents in the library are deleted without the possibility of recovery, even by the AODocs Support team.

Note: Changes to libraries, such as creating or deleting them, or adding/deleting documents, may not appear immediately. The AODocs storage account and library statistics are updated once a day.