By default, only users on your Google Workspace domain or Microsoft tenant can access AODocs on your domain. As an AODocs super administrator, you can extend access to external users using the external users allowlist.

Learn more: What are external users?

Note: You can also allowlist external domains.

This article explains how to allowlist users and groups.

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Access the External access settings page

1. Access the domain administration.

2. Click External access in the left menu and select Group and user allowlist.

Add external users and groups to the allowlist

1. Click the Add button.

2. Enter the email addresses of individual Microsoft or Google users or Google groups.

Note: You can add as many email addresses as you want.

3. Click Save.

Tip: Adding a Google group to your allowlist lets you handle AODocs external users quickly and easily. If an external user is added to an allowlisted Google group, this new member will become an allowlisted external user. It allows management of allowlisted users without being an AODocs super administrator.

Edit or remove an allowlisted email

1. Open the More actions menu next to an individual user. Select:

• Edit to edit the name of the individual user.

Note: You can't edit the display name of allowlisted Google groups in AODocs. The name of the group is the one configured in your Google Admin console .

• Remove to remove the email address of the individual user.

2. To remove a Google group from the allowlist, click the Remove button. A confirmation message opens.