An attached file is a file that is attached to an AODocs document. Learn more: What are attached files?
This article describes how Google users can share attached files with non-Google users.
Google users with sharing rights on documents can share attached files in Secured Folders and Document Management libraries with non-Google users.
Learn more about Google's visitor sharing feature: Share documents with visitors.
In AODocs, this feature is integrated in additional Google Drive permissions. Learn more:
In this article:
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What are non-Google users and Google users?
A non-Google user (or "visitor" from a Google perspective) is a person who doesn’t have a Google Account. However, this user has a valid email account.
A Google user is a person who has a Google Account linked to an email account on a Google domain or a Gmail account.
Learn more: Create a Google Account.
Share attached files in Secured Folders with non-Google users
Follow the procedure to set additional Google Drive permissions on attached files in Secured Folders.
At step 4, add non-Google users. Then select the required permissions and click Save.
The non-Google users receive a notification. Learn more: Access shared attached files as non-Google users.
Notes:
– If you remove additional users from the document, they no longer have access to the attached files.
– If you change the permissions level (for example, from view access to edit access) the new permissions are applied transparently. Non-Google users don't receive another notification.
Share attached files in Document Management libraries with non-Google users
Important: To share attached files with additional users in Document Management libraries, they must be allowlisted. Learn more:
– Add users or Google groups to the allowlist
– Add a domain to the allowlist.
Follow the procedure to Set additional Google Drive permissions on attached files in Document Management libraries.
At step 5, add non-Google users. Then select the required permissions and click Save.
Note: If any of the non-Google users you add aren't allowlisted, an error message appears.
The non-Google users receive a notification. Learn more: Access shared attached files as non-Google users.
Notes:
– If you add attached files to your document after sharing it, the new attached files are automatically made available to the additional users; there's no need to re-share the document. Non-Google users receive another notification.
– If you remove additional users from the document, they no longer have access to the attached files. – If you change the permissions level (for example, from view access to edit access) the new permissions are applied transparently. Non-Google users don't receive another notification.
Access shared attached files as a non-Google user
Non-Google users receive one email per shared attached files, containing a link to the attached file. The email notifications are generated by Google Drive, not AODocs.
Note: Accessing shared attached files is managed entirely by Google's visitor sharing feature. Learn more: Share documents with visitors.
1. In the email notification, click Open.
2. Click Send to generate a code, then enter the code you received by email and click Next.
Note: You receive a single pin code that allows you to access all attached files shared with your email address. The pin code is active for seven days. If your pin code expires, follow the link from the email and generate a new pin code.
The shared file opens in the appropriate Google application (Docs, Sheets, Slides, and so on).
Note: Non-Google files open initially in the Google Drive Preview.