As a library administrator, you can configure the security settings and permissions in your Team Folders from Google Drive or from the AODocs interface.

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Access your Team Folder security settings in AODocs

1. Open a Team Folder.

2. Click the Library security button. The Library security dialog opens.

Configure the library security settings

Define the permissions mode

In the Security Settings tab, use the Permission propagation drop-down menu to define the permission mode for your Team Folder:

• Flexible permissions:
  Users with sharing privileges can manage the permissions at the subfolder level and on individual files.
• Uniform permissions:
  Files take the permissions set at the library level and can't be changed at the level of subfolders or individual files.

Note: You can also configure this setting in Google Drive. 

Define who can change the sharing permissions

In the Security Settings tab, use the drop-down menu to define who can change permissions in your Team Folder:

• Any user who can edit the file: users with edit access to a folder or document are authorized to modify its sharing permissions
• Administrators only: only administrators are authorized to modify the sharing permissions of files and folders in the library

Important: If you select the security setting Administrators only in a Team Folder, users won’t be able to move files or folders by drag and drop in Google Drive. This is due to a restriction in Google Drive.
– You can use the experimental setting Interpret internal shortcuts in Team Folders as move operations as a workaround.
– If users have the Smarbar installed and have access to the root level of the Team Folder, they can use the Move to button provided by the Smartbar to move their files and folders individually. They can also move several files and folders in one go in AODocs. Learn more: Move documents or folders to a different folder.

Note: You can also configure this setting in Google Drive.

Define who can delete content

In the Security Settings tab, use the drop-down menu to define who can delete content in your Team Folder:

• Any user who can edit the parent folder of the item: all users in the library with edit permissions are authorized to delete files and folders in the library.
• Only administrators can delete documents and folders: only administrators are authorized to delete files and folders in the library

Note: You can also configure this setting in Google Drive.

Define the library administrators

You can add or remove administrators in your Team Folder.

Note: Members of the administrator role have full access to all the documents in the library, bypassing the document-level security.

1. Select the Administrators tab.

2. Enter the email address of a user or Google group.

3. Click Add.

4. To remove an administrator, click the cross next to their name.

5. Click Save.

Notes:
– You can also configure this setting in Google Drive.
– Making users library administrators adds them to the administrator predefined role. Learn more about predefined library roles.

Manage your root folder permissions

You can define which users can access the root folder of your library.

1. Select the Root folder permissions tab.

2. Select a visibility option:

• Public on the web:
  Anyone can access the Team Folder and it can be found by search engines. This option is available only if such public sharing is enabled in your Google domain.
• Anyone with the link:
  Everyone with the link can access the Team Folder. URLs are not indexed, so can't be found by search engines; the URL is kept as private to all those it has been shared with. This option is available only if such public sharing is enabled in your Google domain. The Team Folder will be listed on the AODocs homepage of users.
• People at [domain]:
  Everyone in your Google domain will have access to the Team Folder. The Team Folder will be listed on their AODocs homepage.
• People at [domain] with the link:
  Everyone in your Google domain who has the link will have access to the Team Folder. The Team Folder will be listed on the AODocs homepage of users.
• Specific people:
  Only the people added to root folder permissions will have access to the Team Folder root folder. The Team Folder will be available on their AODocs homepage. Select the required users and Google groups.

Note: You can also configure this setting in Google Drive.

3. You can click the Apply same permissions to children link to apply these library permissions to every document in the library. This resets any existing document permissions.

Important: When you apply the same permissions to children on a folder, you must wait for the job to complete before applying the same permissions on any of its sub-folders. 

Give users and Google groups access to your Team Folder

Regardless of the visibility option you select, you can give specific users and Google groups access to your library.

1. Select the Root folder permissions tab.

2. Enter the email address of the new user or Google group in the field.

Note: When you start entering an email address, AODocs autocompletes with the email addresses available in your Google domain global address list.

3. Choose the permission level of the new user or Google group:

• can view: user/group can only view the files but can't make changes
• can edit: user/group can view and edit files

4. To remove a user/group, click the cross next to their name.

5. If required, select:

• Add a library shortcut to the My Drive of every user
• Notify users by email when you the library shortcut is added to their My Drive
  

Note: You can also configure the setting to add library shortcuts to My Drive in Google Drive.

• Prevent viewers from downloading, copying and printing

Note: You can also configure this setting at the document, folder or document class level. Learn more: Prevent viewers from downloading, copying and printing.

6. Click Save.