Configure security settings in Team Folders from AODocs

As a library administrator, you can configure the security settings and permissions in your Team Folders from Google Drive or from the AODocs interface.

Access your Team Folder security settings in AODocs
Configure the library security settings
            Define the permissions mode
            Define who can change the sharing permissions
            Define who can delete content
Define the library administrators
Manage your root folder permissions
            Give users and Google groups access to your Team Folder


Access your Team Folder security settings in AODocs

1. Open a Team Folder.

2. Select Administration > Library security. The Library security pop-up opens.

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Configure the library security settings

Define the permissions mode

In the Security Settings tab, use the Permission propagation drop-down menu to define the permission mode for your Team Folder:

  • Flexible permissions:
    Users with sharing privileges can manage the permissions at the subfolder level and on individual files.
  • Uniform permissions:
    Files take the permissions set at the library level and cannot be changed at the subfolder level or on individual files.

Note: You can also configure this setting in Google Drive

Define who can change the sharing permissions

In the Security Settings tab, use the drop-down menu to define who can change permissions in your Team Folder:

  • Any user who can edit the file: users with edit access to a folder or document are authorized to modify its sharing permissions
  • Administrators only: only administrators are authorized to modify the sharing permissions of files and folders in the library

Note: You can also configure this setting in Google Drive.

Define who can delete content

In the Security Settings tab, use the drop-down menu to define who can delete content in your Team Folder:

  • Any user who can edit the parent folder of the item: all users in the library with edit permissions are authorized to delete files and folders in the library.
  • Only administrators can delete documents and folders: only administrators are authorized to delete files and folders in the library

Note: You can also configure this setting in Google Drive.


Define the library administrators

You can add or remove administrators in your Team Folder.

Note: Members of the administrator role have full access to all the documents in the library, bypassing the document-level security.

1. Select the Administrators tab.

2. Enter the email address of a user or Google Group.

3. Press Add.

4. To remove an administrator, press the red cross next to their name.

5. Press Save.

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Note:
– You can also configure this setting in Google Drive.
– Making users library administrators adds them to the administrator predefined role. Learn more about predefined library roles.


Manage your root folder permissions

You can define which users can access the root folder of your library.

1. Select the Root folder permissions tab.

2. Select a visibility option:

  • Public on the web:
    Anyone can access the Team Folder and it can be found by search engines. This option is available only if such public sharing is enabled in your G Suite domain.
  • Anyone with the link:
    Everyone with the link can access the Team Folder. URLs are not indexed, so can't be found by search engines; the URL is kept as private to all those it has been shared with. This option is available only if such public sharing is enabled in your G Suite domain. The Team Folder will be listed on the AODocs homepage of users.
  • People at [domain]:
    Everyone in your G Suite domain will have access to the Team Folder. The Team Folder will be listed on their AODocs homepage.
  • People at [domain] with the link:
    Everyone in your G Suite domain who has the link will have access to the Team Folder. The Team Folder will be listed on the AODocs homepage of users.
  • Specific people:
    Only the people added to root folder permissions will have access to the Team Folder root folder. The Team Folder will be available on their AODocs homepage. Select the required users and Google groups.

Note: You can also configure this setting in Google Drive.

3. You can press the Apply same permissions to root folder’s children items link to apply these library permissions to every document in the library. This resets any existing document permissions.

Give users and Google groups access to your Team Folder

Regardless of the visibility option you select, you can give specific users and Google groups access to your library.

1. Select the Root folder permissions tab.

2. Enter the email address of the new user or Google Group in the field.

Note: When you start entering an email address, AODocs autocompletes with the email addresses available in your G Suite domain global address list.

3. Choose the permission level of the new user or Google Group:

  • can view: user/group can only view the files but cannot make changes
  • can edit: user/group can view and edit files

4. To remove a user/group, press the red cross.

5. If required, select:

  • Push to every user's My Drive
  • Notify users via email when you push to their My Drive

Note: You can also configure the push to My Drive settings in Google Drive.

  • Prevent viewers from downloading, copying and printing

Note: You can also configure this setting at the document, folder or document class level. Learn more: Prevent viewers from downloading, copying and printing.

6. Press Save.

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