Configure security settings in Secured Folders from AODocs

As a library administrator, you can configure the security settings and permissions in your Secured Folders from Google Drive or from the AODocs interface.

Access your Secured Folder security settings in AODocs
Configure the library security settings
           Define the permissions mode
           Define who can change the sharing permissions
           Define who can modify the folder structure
           Define who can delete content
Define the library administrators
Manage your root folder permissions
           Give users and Google groups access to your Secured Folder

Access your Secured Folder security settings in AODocs

1. Open a Secured Folder.

2. Select Administration > Library security. The Library security pop-up opens.

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Configure the library security settings

Define the permissions mode

In the Security Settings tab, use the Permission propagation drop-down menu to define the permission mode for your Secured Folder:

  • Flexible permissions:
    Users with sharing privileges can manage the permissions at the subfolder level and on individual files.
  • Uniform permissions:
    Files take the permissions set at the library level and can't be changed at the level of subfolders or individual files.

Note: You can also configure this setting in Google Drive

Define who can change the sharing permissions

In the Security Settings tab, use the Permission management drop-down menu to define who can change permissions in your Secured Folder:

  • Any user who has edit permission on the parent folder or the document: users with edit access to a folder or document are authorized to modify its sharing permissions (provided they have edit access to the library root)
  • Administrators only: only administrators are authorized to modify the sharing permissions of files and folders in the library

Note: You can also configure this setting in Google Drive

Define who can modify the folder structure

In the Security Settings tab, use the Folder management drop-down menu to define who can rename, move, delete and create and share folders and subfolders in your Secured Folder:

  • Any user who has edit permission on the parent folder or the document: users with edit access to a folder are authorized to modify its structure (provided they have edit access to the library root)
  • Only administrators: only administrators are authorized to modify the folder structure in the library.

Note: You can also configure this setting:
- in Google Drive
- in the Folder category in the AODocs library administration

Define who can delete content

In the Security Settings tab, use the drop-down menu to define who can delete content in your Secured Folder:

  • Any user who can edit access on the document: users with edit access to a document or folder are authorized to delete it (provided they have edit access to the library root)
  • Only administrators can delete documents: only administrators are authorized to delete files and folders in the library

Note: You can also configure this setting in Google Drive.


Define the library administrators

You can add or remove administrators in your Secured Folder.

Note: Members of the administrator role have full access to all the documents in the library, bypassing the document-level security. Administrators are automatically members of the contributor and reader roles.

1. Select the Administrators tab.

2. Enter the email address of a user or Google Group.

3. Press Add.

4. To remove an administrator, press the red cross next to their name.

5. Press Save.

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Notes:
– You can also configure this setting in Google Drive
– Making users library administrators adds them to the administrator predefined role. Learn more about predefined library roles.


Manage your root folder permissions

You can define which users can access the root folder of your library.

1. Select the Root folder permissions tab.

2. Select a visibility option:

Note: You can also configure this setting in Google Drive.

Give users and Google groups access to your Secured Folder

Regardless of the visibility option you select, you can give specific users and Google groups access to your library.

1. Select the Root folder permissions tab.

2. Enter the email address of the new user or Google Group in the field.

Note: When you start entering an email address, AODocs autocompletes with the email addresses available in your G Suite domain global address list.

3. Choose the permission level of the new user or Google Group:

  • can view: user/group can view the files only – they can't make changes
  • can edit: user/group can view and edit files

Note: Giving the can view or can edit permission makes this user/group a reader or contributor, respectively. Learn more about predefined library roles.

4. To remove a user/group, press the cross next to their name.

5. If required, select:

  • Push to every user's My Drive
  • Notify users via email when you push to their My Drive

Note: You can also configure the push to My Drive settings in Google Drive.

  • Prevent viewers from downloading, copying and printing

Note: You can also configure this setting at the document, folder or document class level. Learn more: Prevent viewers from downloading, copying and printing.

6. Press Save.

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