Dear Smartbar user,

Please find below a list of the major new features and improvements in the AODocs Smartbar version 4.2.

New features

Copy documents within Secured Folder libraries

When using Google Drive with the AODocs Smartbar extension as a contributor, you are now able to copy a document within a Secured Folder.

You also have the ability to select the destination folder for your copied document, either in “My Drive” or “The current folder”.

Note: If you have read-only access to the library, you can copy a document only to your My Drive.

Learn more here: Copy a document in a Secured Folder
 

Copying a file within a Secured Folder

Convert Microsoft Office files to Google files

You have now the ability to convert the Microsoft Office files of your Secured Folder library to Google Files from the list of documents and folders, when using Drive with the AODocs Smartbar extension. 

You can select whether you want to put the converted file into your “My Drive” or into the current folder, and a checkbox lets you delete the original file if you check it..

Learn more here: Convert Microsoft Office files to Google files

Converting a Microsoft Office file

Duplicate folder structure

It is now possible to make a copy of a folder structure from the Google Drive interface with the AODocs Smartbar extension.

This action makes a copy of the folder and its subfolders, and the copy is placed in the parent folder.

Note:
    -  You cannot copy a folder tree containing more than 200 subfolders.
    -  Only the folder structure is copied, not the documents contained in the folder structure.

Learn more here: Copy a folder tree

Copying a folder structure 

Improvements

Number of pending workflow actions visible in Drive

When working in Drive in an AODocs library, you are now able to see the number of documents pending action on the workflow icon.

By clicking on the icon, you are able to see the documents concerned and perform workflow actions.

Learn more here: Perform Workflow actions from Google Drive

Pending workflow actions visible 

The picker to select an AODocs library is not displayed for users who don't have access to at least one library

Starting from this release 4.2, the library picker will no longer be displayed for users who do not have access to any library and cannot create new libraries.

These users will only be able to create documents.

Learn more here: Access an AODocs library in Google Drive

Known issue

“Make a copy” in a Secured Folder issue

The “Make a copy” feature does not currently work on files for which you have read-only access, even if you have the right to write into the folder where they are located. This issue will be fixed in the next Smartbar release.