Access Team Folders and Secured Folders in Google Drive

You can use the AODocs Smartbar Chrome extension in Google Drive to access and manage Team Folders and Secured Folders.

This article explains how to access Team Folders and Secured Folders using the Smartbar's library picker.

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Access libraries from the library picker 

1. In Google Drive, open the library picker drop-down menu.

Tip: You can search a library by its name.

Note: By default, the library picker lists all the Team Folders and Secured Folders you can access as a reader, contributor, or library administrator. However, libraries can have restricted visibility for specific users (readers, contributors, or everyone). In this case, these libraries don't appear in the list for the users concerned by the restriction. Learn more: Restrict the visibility of your library.

2. Select an AODocs library to open it in Google Drive. You can see:

  • your current location, in the path at the top of the page
  • the type of AODocs library you're working in

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The icons indicate the type of AODocs library: 

 Library - TF.png Team Folder
Library - SF.png  Secured Folder

 

If you are allowed to create new libraries, you can see the New Team Folder button at the bottom of the list of libraries. Learn more: Create new Team Folders

Notes
– The library picker isn't displayed if you don’t have access to any libraries. In this case, you can only create documents in Google Drive.
– If a shortcut to your library has been added to My Drive, you can access your library directly from the My Drive tree without using the library picker.


Manage your favorite libraries

Your favorite libraries are listed at the top of the library picker drop-down list. 

To set a library as a favorite, click the star next to it. 

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With the Smartbar installed, your favorite libraries in Google Drive are synchronized with your favorite libraries in AODocs.

Note: Your favorite libraries are synchronized immediately between the Smartbar and AODocs. For example, after tagging a library as a favorite in Google Drive, just reload your page in AODocs to see it immediatlely. 

There are some differences in the way favorite libraries are listed in the AODocs interface and in Google Drive:

  • You can't view and navigate the folder structure of Document Management libraries in Google Drive, so if you starred any Document Management libraries in AODocs they don't appear in your list of favorites in Google Drive.
  • As a super administrator, you must have explicit access in a library for it to appear in your list of favorites in Google Drive. 
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