AODocs Smartbar multi-domain usage

By default, the AODocs Smartbar connects to your G Suite domain and gives access only to documents belonging to your domain.

Learn more: What is the AODocs Smartbar?

However, the AODocs Smartbar can be configured to access a domain that is different from your default domain.

For example, the user Alice (alice@domainA.com), who belongs to the domainA.com domain, can configure her Smartbar to access the AODocs folders belonging to another domain, such as domainB.com (assuming that the administrators of the domainB.com domain have allowed her to access their AODocs libraries).

In a similar way, the user Bob (bob@gmail.com), who does not belong to any G Suite domain, can configure his Smartbar to access the AODocs libraries he has been given access to on domainB.com domain.

1. Access the the AODocs Smartbar settings panel.image01.png

2. At the bottom of the settings panel, open the drop-down menu and select the domain you want to activate the Smartbar on.

Note: You can activate only one domain at a time. This means that the Smartbar features are available only for the files stored on the domain that you have selected. If you don't have a drop-down menu in the settings panel, it means that no libraries from another domain have been shared with you.

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Features that require ownership transfer (create, import and upload documents) aren't available when the current domain isn't your default G Suite domain because Google doesn't allow ownership transfer between domains.

The following tables sum up the different situations and the features available.

List of AODocs Smartbar features available to users of a domain.
For example, when alice@domainA.com is connected on domainA.com.

Feature Availability
Search in folder Available
Library picker Available
Edit in Microsoft Office Available
Create files / folders Available
Import files / folders Available
Edit permissions on files / folders Available
Move files / folders Available
Delete files / folders

Available 

Import emails

Available

 

List of AODocs Smartbar features available to external users with a company domain.
For example, when alice@domainA.com is connected on domainB.com.

Feature Availability
Search in folder Available
Library picker Available
Edit in Microsoft Office Available
Create files / folders Not Available
Import files / folders Not Available
Edit permissions on files / folders Not Available
Move files / folders Available
Delete files / folders

Available 

Import emails

Available 

 

List of AODocs Smartbar features available to external users without a company domain.
For example, when bob@gmail.com is connected on domainB.com.

Feature Availability
Search in folder Available
Library picker Available
Edit in Microsoft Office Available
Create files / folders Not Available
Import files / folders Not Available
Edit permissions on files / folders Not Available
Move files / folders Available
Delete files / folders

Available 

Import emails

Available

Note: The actions that bob@gmail.com cannot perform on domainB.com through the Google Drive interface can be achieved through the AODocs interface by switching the domain. Learn more: Switch domain.

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