This article explains the different ways you can create a Document Management library.
A library is a collection of AODocs documents. Each library has its own specific configuration.
What is a document Management library?
A Document Management library is associated with one of the following:
- a single AODocs storage account that owns all the attachments in your library
- one or more Google Cloud Storage (GCS) buckets where the attachments in your library are stored
- one or more Microsoft Azure Blob Storage containers where the attachments in your library are stored
Learn more:
- Where is my content stored?
- What are the differences between the various storage platforms for AODocs?
Important:
– After installing AODocs, only Super administrators can create libraries.
– Super administrators can assign the library creator role to users at the domain level. Learn more: Manage library creators.
– Google users can create Document Management libraries using any storage platform compatible with AODocs.
– Microsoft users can create only Document Management libraries using Google Cloud or Azure Blob storage.
What are the different ways to create a Document Management library?
To create your first Document Management library, three options are available:
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Create your Document Management library from scratch (available for all storage platforms compatible with AODocs).
You can create a blank library without any pre-existing configuration. Learn more: Create a library from scratch
Tip: If you are familiar with AODocs libraries and you have a clear idea of your library configuration, you can create a new Document Management library and configure it from scratch.
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Copy an existing Document Management library (available for all storage platforms compatible with AODocs).
If you are already familiar with AODocs and you have some libraries in your domain, you can create a new Document Management library with the configuration of one of your existing libraries. Only the configuration of the source library is copied; documents and permissions are not copied. Learn more: Create a library by copy
Tips:
– Creating a library by copy can be useful for libraries that need to be replicated recurrently, for example, "Finance Audit 2017", "Finance Audit 2018", "Finance Audit 2019".
– You can also create libraries with the same configuration to manage different projects, transform a test library into a production library, and so on.
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Create a library from a template (available only for libraries using Google Drive).
There are several templates for Document Management libraries available in the AODocs interface. Each of these template describes a specific use case and is preconfigured. Learn more: Create a library from a template
Tips:
– If your business need corresponds to one of the template libraries, you can create a new Document Management library with the configuration in the template.
– If you haven't figured out how you want to design your library, templates are a good way to try out AODocs for a specific use case.
Note: If you need guidance to design and implement your library, the AODocs service team is available to help you organize an assessment workshop and provide solutions to transform your business need into an AODocs library. You can contact your AODocs sales representative or send an email to sales@aodocs.com.
When you've created your Document Management library, learn more about the next steps.