Manage attachments in Document Management libraries

Attachments are files that are attached to AODocs documents. Attachments are stored in Google Drive and are owned by the storage account of your library. Learn more: What are attachments?

Documents in Document Management libraries can have no attachments, one attachment or several attachments. 

In Document Management libraries, you can:

 Add attachements
    Upload or import files
    Upload Microsoft Office files
    Create Google files from scratch
Rename attachments
 Remove attachments

Note: You can also preview attachments, upload attachments, and download attachments

Add attachments

Upload or import files

You can upload files from your computer or import files from your Google Drive

Upload Microsoft Office files

You can upload Microsoft Office files from your computer and convert it to Google format files.

Create Google files from scratch

1. Open a document in a Document Management library.

2. Press Attach a file in the sidebar or press Edit and scroll down to Attachments.

3. Select Create.


4. A pop-up opens. Select the type of file to create: Google Docs, Google Sheets, Google Slides or Google Drawings. Enter the name of your new file and press Create.


5. The newly attached file is displayed in the sidebar of your document.

Note: When you create a new Google file:
- the file is first uploaded to your Google Drive - you are the owner
- then ownership of the file is transferred to the storage account of the library

Rename attachments

1. Open a document in a Document Management library.

2. Press the Edit button. 


3. Scroll down to Attachments.

4. Press the Edit button next to the attachment you want to rename. 

5. Enter a new name for your attachment.

6. Validate or cancel your change using the check mark or cross button. 

7. Press Save.


Remove attachments

1. Open a document in a Document Management library.

2. Press the Edit button.

2. Scroll down to Attachments.

3. Press the red trash button next to the attachment you want to delete.

Important: Before saving, you can cancel your action by pressing the red backward arrow. Once you have removed an attachment from a document, you can't restore it.

4. Press Save.


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  • How many documents can you attach? Is there a limit?

  • Hi Julie,
    No there is no limit on how many files you can attach to an AODocs document.

  • Can you prevent a user from changing the attached file name?

  • If the user has edit access to the document, she/he will be able to rename the attachment. But you can enforce a name to attachment using custom scripts (everytime the document is saved, the original attachment name is restored).

  • Is there a way, other than renaming an Attachment, to attach an optional tag to an Attachment? If I have a Doc going thru a Workflow, but only some of the Attachments are to be actually "published" or sent to other systems. How can I make it easy for Workflow Approvers to select "e1" or "p2" tags for the different attachments?

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