Upload non-Google attachments

Attachments are files that are attached to AODocs documents. Attachments are stored in Google Drive and are owned by the storage account of your library. Learn more: What are attachments?

Notes:
– You can upload only non-Google attachments.
– Document Management libraries have more extensive options for adding attachments than Team Folders and Secured Folders.

This article explains how to upload non-Google attachments to your AODocs documents.

Replace existing attachments
 Upload attachments by drag and drop
         Replace existing attachments by drag and drop in Team Folders and Secured Folders
         Upload attachments by drag and drop in Document Management libraries

Replace existing attachments

When you upload a new version of an existing non-Google attachment, you must choose to keep the current version or to overwrite it. Learn more: Understand the AODocs version control system.

1. Open a document in any type of library.

2. In the sidebar, press the Upload button next to a non-Google attachment.

In Secured Folders and Team Folders you can also select the Upload option from the More actions menu on the right of the Properties tab.

image01.pngUploading a new version of a non-Google attachment in a Secured Folder or Team Folder

In Document Management libraries you can also access attachments in the Properties tab, under Attachments.

Important: You can't upload attachments as new versions when the document is in edit mode.

image02.pngUploading a new version of a non-Google attachment in a Document Management library

3. Select one of these options in the Upload pop-up:

  • Replace existing attachment: the uploaded file replaces the existing attachment; a new version of the document is not created
  • Create a new version of the existing attachment: a new version of the document is created with the uploaded file as a new version of the attachment
    Notes:
    – If manual versioning is disabled in your document class, the option Create a new version of the existing attachment is not available.
    Virtru option is not currently available for the upload feature.

4. Press Choose file to select the file to upload.

5. If you chose to create a new version of the existing attachment in step 3, enter a name and (optionally) a description for the new version of your document.

image03.png

Note: You can’t use the same name as another version of the document.

6. If you chose to replace the existing attachment in step 3, you can press the Upload button directly without entering a version name and description.

Any new version of the file you upload must have the same Multipurpose Internet Mail Extensions (MIME) type as the previous version. For example, you must upload a Word file to replace a Word attachment.

Upload attachments by drag and drop

Replace existing attachments by drag and drop in Team Folders and Secured Folders

Notes:
– Documents in Team Folders and Secured Folders must contain exactly one attachment.
– When you upload a new version of an existing attachment, you must choose to keep the current version or to overwrite it. Learn more: Understand the AODocs version control system.

1. Open a document in a Team Folder or Secured Folder.

2. Open the Properties tab.

3. Drag and drop a non-Google file into the Properties tab.

The file must have the same Multipurpose Internet Mail Extensions (MIME) as the existing attachment. For example, you can upload only an Excel file to replace an Excel attachment.

image04.png

4. Select one of these options in the Upload pop-up:

  • Replace existing attachment: the uploaded file replaces the existing attachment; a new version of the document is not created
  • Create a new version of the existing attachment: a new version of the document is created with the uploaded file as a new version of the attachment

5. Press Choose file to select the file to upload.

6. If you chose to create a new version of the existing attachment in step 4, enter a name and (optionally) a description for the new version of your document.

Note: You can’t use the same name as another version of the document.

7. If you chose to replace the existing attachment in step 4, you can press the Upload button directly without entering a version name and description.

Any new version of the file you upload must have the same Multipurpose Internet Mail Extensions (MIME) type as the previous version. For example, you must upload a Word document to update a Word attachment.


Add attachments by drag and drop in Document Management libraries

Note: Documents in Document Management libraries can have no attachments, one attachment or several attachments. Learn more: Manage document attachments in Document Management libraries.

1. Open a document in a Document Management library.

2. Open the Properties tab.

3. Drag and drop a non-Google file into the Properties tab.

Note: You can only drag and drop one file at the time. If you select multiple items, the first one you selected will be the only one added.

The file is added directly as an attachment if:

  • your document has no attachments
  • the selected file has a different name from existing attachments

image05.png

4. If the selected file has the same name as an existing attachment, the Upload pop-up opens. Select one of these options:

  • Add as a new attachment: the uploaded file is added as a new attachment; the document will have more than one attachment with identical names
  • Replace existing attachment: the uploaded file replaces the existing attachment; a new version of the document is not created

Note: If you select this option in a document that has two or more attachments with identical names, the uploaded file replaces the first of the attachments with identical names.

  • Create a new version of the existing attachment: a new version of the document is created with the uploaded file as a new version of the attachment

5. Press Choose file to select the file to upload.

6. If you chose to create a new version of the existing attachment in step 4, enter a name and a description for your new version.

Note: You can’t use the same name as another version of the document.

7. If you chose to replace the existing attachment in step 4, you can press the Upload button directly without entering a version name and description.

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Comments

2 comments
  • RE: Replace existing attachments
    Hi, just wondering why there is not the same ability to upload a new version of a GOOGLE Document to a secured Folder library the same way you can with non-google format?

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  • It is actually a limitation from Google Drive. Non-google format files have the notion of revision where it is possible to keep the same Google Drive File ID while uploading a new version (this is the native Google Drive feature we use in AODocs). For Docs, Sheets, Slides, because the revision concept is different we cannot "upload" a new version from another native document.

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