Share files and folders in your Team Folders

Team Folders are visible in Google Drive and owned by your company.

End users can share files and folders in Team Folders using the standard Google Drive share features. Learn more from the Google Help Center:

The AODocs Smartbar brings additional share features for library administrators if the following security settings are defined in the Team Folder:

Assuming you're an administrator and you have these security settings defined in your library, this article explains how to:

 Share files or folders from Google Drive
Share Google files from the Google editor
 Share files from the Google Drive file preview

Note: Learn more: Share documents and folders in your Secured Folders.

Share files or folders from Google Drive

1. Select the item you want to share and press Edit file permissions.

2. In the Sharing settings pop-up, select who you want to share the files with.

Note: Depending on the Google Drive sharing policy defined by your Google Workspace admin, you may not be able to share files outside your domain or organizational unit. 

3. Set the permission for the users you have chosen:

  • Can view
  • Can edit
  • Can comment

4. Press Done.


Share Google files from the Google editor

1. Open a Google file.

2. When the Smartbar is loaded, press Share in the top right of the screen.

The Sharing settings pop-up opens.

Note: Only library administrators and the owner of the file can add people in the Sharing settings pop-up. Other users must ask the owner to change the sharing settings.


Share files from the Google Drive file preview

1. Open a file in the Google Drive file preview.

2. Select Permissions in the Smartbar menu.

The Sharing settings pop-up opens.


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