If you have access to shared drives with your Google Workspace license, you can import files and folders from shared drives into AODocs libraries.

This article explains how to:

Automatically generated table of contents

Move files or folders from a shared drive to a Team Folder

Note: This is a standard Google Drive feature.

Prerequisites

• You must have full access permission in your shared drive.
• The destination Team Folder must already be created and shared with you.

Follow these steps

1. Open your shared drive and navigate to the file or folder you want to import.

2. Right-click a file or folder and select Organize > Move.

3. In the dialog that opens, navigate to the Team Folder where you want to move the files. You can import to the Team Folder root or select a subfolder. 

4. Select Move.

The file or folder is deleted from your shared drive and moved to the Team Folder. Ownership is transferred to the AODocs storage account of the Team Folder. 

Folder in a shared drive being moved to a subfolder of an AODocs Team Folder

Move files or folders from a share drive to a Secured Folder

Note: You can also use the Import Google Drive files and folders into Secured Folders or Team Folders feature in the AODocs interface. 

Prerequisites

• You must have full access permission in your shared drive.
• The destination Secured Folder must already be created and shared with you.
• Install the AODocs Smartbar

Follow these steps

To export files or folders from a shared drive to a Secured Folder, you must first export them to My Drive or another temporary location.

To export your files:

1. Open your shared drive and navigate to the file or folder you want to import.

2. Right-click a file or folder and select Organize > Move.

3. Select My Drive or any other temporary location.

4. Click Move. 

The file or folder is deleted from your shared drive and moved to the temporary storage location you selected. Ownership is transferred to you. 

File in a shared drive being moved to My Drive to get ownership

To move your files to your Secured Folder: 

1. Select a file or folder. 

2. Click the Import to AODocs button.

3. In the dialog, select the required Secured Folder. 

4. Define wether to:

• Select a subfolder – a file picker opens
• Import to library root – the file or folder is moved to the library root

The file or folder is deleted from My Drive and moved to the selected Secured Folder. Ownership is transferred to the AODocs storage account of the Secured Folder. 

File in My Drive being moved to an AODocs Secured Folder

Import files from a shared drive to a Document Management library

To export files from a shared drive to a Document Management library, you must first export them to My Drive or another temporary location. Then use the AODocs interface to import them to your library.

Prerequisites

• You must have full access permission in your shared drive.
• The destination Document Management library must already be created and shared with you.

Follow these steps

To export your files:

1. Open your shared drive and navigate to the file you want to import.

2. Right-click the file and select Organize > Move.

3. Select My Drive or any other temporary location.

The file is deleted from your shared drive and moved to the temporary storage location you selected. Ownership is transferred to you. 

To move your files to your Document Management library: 

1. In the AODocs interface, create a new document.

2. Add the files you just exported from your shared drive as attached files to your new document.

Learn more: Manage attachments in Document Management libraries.