Move files or folders from shared drives to AODocs libraries

With G Suite Business and G Suite Enterprise licenses, you have access to shared drives.

As a library user, you can import files and folders from a shared drive into an AODocs library.

Move files or folders from a shared drive to a Team Folder
 Move files or folders from a shared drive to a Secured Folder
Import files from a shared drive to a Document Management library

Move files or folders from a shared drive to a Team Folder

Prerequisites:

  • You must have full access permission in your shared drive.
  • The target Team Folder must already be created and shared with you.
  • The root of the target Team Folder must already be added to your My Drive.

1. Access your shared drive and select the files and folders you want to import into AODocs.

2. Right-click a file or folder and select Move to.

3. Select My Drive and navigate to the Team Folder where you want to move the files. You can import to the Team Folder root or select a subfolder. 

4. Press Move.

image01.png

File in a shared drive being moved to a subfolder of an AODocs Team Folder

Note: The files or folders are deleted from your shared drive and moved to the selected Team Folder. Ownership is transferred from you to the storage account of the Team Folder.


Move files or folders from a share drive to a Secured Folder

Prerequisites:

  • You must have full access permission in your shared drive.
  • The target Secured Folder must already be created and shared with you.
  • The root of the target Secured Folder must already be added to your My Drive.

To export files or folders from a shared drive to a Secured Folder, you must first export them to your My Drive or another temporary location.

1. Access your share drive and select the files and folders you want to import into AODocs.

2. Right-click a file or folder and select Move to.

3. Select My Drive or any other temporary location.

4. Press Move

Note: This exports the files or folders from your shared drive and gives the ownership to you.

image02.png

File in a shared drive being moved to My Drive to get ownership

5. To move your items to your Secured Folder, you can:

  • right-click the selected items in My Drive and select Move to, then select a Secured Folder
  • (if you're using the AODocs Smartbar) select the items individually and press the Import to AODocs button; then in the pop-up, select:
    • the required Secured Folder
    • the required subfolder (or the library root)

Note: The files or folders are deleted from your My Drive and moved to the selected Secured Folder. Ownership is transferred from you to the storage account of the Secured Folder.

image03.png

File in My Drive being moved to an AODocs Secure Folder

Note: Alternatively, you can use the Import folders from Google Drive feature in the AODocs interface. 


Import files from a shared drive to a Document Management library

Prerequisites: 

  • You must have full access permission in your shared drive.
  • The target Document Management library must already be created and shared with you.

1. Access your shared drive and select the files you want to import into AODocs.

2. Right-click a file and select Move to.

3. Select My Drive or any other temporary location.

Note: This exports the files from your shared drive and gives the ownership to you.

4. In the AODocs interface, create a new document. Then add the files you just exported from your shared drive as attachments to your new document.

Learn more: Manage attachments in Document Management libraries.

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