With a Google Workspace Business and Google Workspace Enterprise license, you have access to shared drives.
As a library user, you can import files and folders from a shared drive into an AODocs library.
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Move files or folders from a shared drive to a Team Folder
Prerequisites:
- You must have full access permission in your shared drive.
- The target Team Folder must already be created and shared with you.
1. Access your shared drive and select the files and folders you want to import into AODocs.
2. Right-click a file or folder and select Organize > Move.
3. In the dialog that opens, navigate to the Team Folder where you want to move the files. You can import to the Team Folder root or select a subfolder.
4. Select Move.
Folder in a shared drive being moved to a subfolder of an AODocs Team Folder
Note: The files or folders are deleted from your shared drive and moved to the selected Team Folder. Ownership is transferred from you to the AODocs storage account of the Team Folder.
Move files or folders from a share drive to a Secured Folder
Prerequisites:
- You must have full access permission in your shared drive.
- The target Secured Folder must already be created and shared with you.
To export files or folders from a shared drive to a Secured Folder, you must first export them to My Drive or another temporary location.
1. Access your share drive and select the files and folders you want to import into AODocs.
2. Right-click a file or folder and select Organize > Move.
3. Select My Drive or any other temporary location.
4. Click Move.
Note: This exports the files or folders from your shared drive and gives the ownership to you.
File in a shared drive being moved to My Drive to get ownership
5. To move your items to your Secured Folder, select the items individually and click the Import to AODocs button; then in the dialog, select:
- the required Secured Folder
- the required subfolder (or the library root)
Note: The files or folders are deleted from My Drive and moved to the selected Secured Folder. Ownership is transferred from you to the AODocs storage account of the Secured Folder.
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File in My Drive being moved to an AODocs Secured Folder
Note: Alternatively, you can use the Import folders from Google Drive feature in the AODocs interface.
Import files from a shared drive to a Document Management library
Prerequisites:
- You must have full access permission in your shared drive.
- The target Document Management library must already be created and shared with you.
1. Access your shared drive and select the files you want to import into AODocs.
2. Right-click a file and select Organize > Move.
3. Select My Drive or any other temporary location.
Note: This exports the files from your shared drive and gives the ownership to you.
4. In the AODocs interface, create a new document. Then add the files you just exported from your shared drive as attachments to your new document.
Learn more: Manage attachments in Document Management libraries.