With a Google Workspace Business and Google Workspace Enterprise license, you have access to shared drives.
You can import the files and folders belonging to an AODocs library into a shared drive.
Google shared drive limitations
Currently Google shared drives have limitations which may block the import from AODocs:
– Maximum number of files and folders: 400,000
– Folder hierarchy depth: 20 subfolders
– Total limit of individuals (direct members or indirect members due to Google group membership): 50,000
Consider the limitations and known issues of shared drives before attempting to import any documents from AODocs to a shared drive.
Storage account actions
The following procedure requires actions taken directly from the storage account. Connecting to the storage account or performing actions from the storage account is not recommended outside of the scope of this article.
Importing documents from AODocs to a shared drive will:
- delete the library from AODocs
- remove all the properties, workflow states and other information stored in AODocs
- replace or add all the permissions applied by AODocs on the documents by the shared drive permissions
This article covers only the import action from an AODocs Team Folder or Secured Folder to a Google shared drive.
Note: Document Management libraries don’t have a folder structure in Google Drive that can be imported into a shared drive.
- The target shared drive must already be created
- You must have access to:
- an AODocs super administrator account
- the storage account of the library and Google Workspace super admin or shared drive delegated administrator
1. As an AODocs super administrator, access the domain administration and open the Library management section.
2. Search for the Team Folder or Secured Folder you want to import into the shared drive.
3. Note the storage account associated with the library, to use in step 5.
4. Select the library, and delete it.
Important: Do NOT select the option Delete the Google Drive files owned by the storage account.
5. Connect to the storage account you noted at step 3 and access Google Drive.
6. Find the root folder of the deleted library from the My Drive of the storage account.
7. Share the root folder with a Google Workspace super admin or shared drive delegated administrator.
8. Connect to the Google Workspace super admin or shared drive delegated administrator that you just shared the root folder of the deleted library with.
9. Find the root folder of the deleted library under Shared with me.
10. Select the files and folders you want to import into the shared drive.
11. Right-click any file or folder and select Move to.
12. Select Shared drive, navigate to where you want to import them and click Move Here.