Force workflow actions

Library administrators and document managers can force workflow actions. Learn more: What are roles?

Finalize the current parallel workflow transition
Force the workflow state without triggering a transition

Finalize the current parallel workflow transition

You may need to force a parallel workflow transition if one or more of the workflow participants isn't available to perform a workflow action. Learn more: View the status of parallel workflow transitions.

1. In a document with a parallel workflow transition in progress, select Administrator actions in the More actions menu.

2. In the Administrator actions pop-up, select Finalize current parallel transition.  

Note: If there isn't a parallel transition in progress, this option is not displayed.

3. If required, add a comment. 

Note: The comment is always optional in this pop-up, even if it is set as mandatory for the workflow transition.

4. Press Save. A message appears, indicating that the workflow transition is complete.

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The completed parallel transition is listed in the Transitions tab.

Note: You can't view the details of a completed parallel transition that has been forced.

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Force the workflow state without triggering a transition

1. In a document with a workflow in progress, select Administrator actions in the Workflow menu.

2. In the Administrator actions pop-up, select Force to a different workflow state and select the required workflow state from the pop-up menu. You have the option to add a comment about the new workflow state.

Notes:
– Only workflow states of the same type (draft or standard) are available. For example, if your document is in a draft workflow state, only other draft workflow states are available. 
– If you added a description for your workflow state, it is displayed below the name of the workflow state.
Learn more: Create workflow states.

3. Press Save. A message appears, indicating that the workflow state has been changed.

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The workflow state change is listed in the Transitions tab. 

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