Google file attachments: limitations

Attachments are files that are attached to AODocs documents. Attachments are stored in Google Drive and are owned by the storage account of your library. Learn more: What are attachments?

There are some minor limitations when working with Google file attachments (Google documents, spreadsheets, presentations, drawings and forms) in the AODocs document editor, in all types of library.

Embedded Google file attachments in the AODocs document editor
 Limitations with Google file attachments
 Features with specific behavior in the AODocs document editor
 Add-ons and Apps Scripts
 Google Spreadsheets linked to Google Forms

Embedded Google file attachments in the AODocs document editor

When you open any type of attachment in AODocs, it is displayed in the AODocs document editor in an iframe, under the AODocs header.

There are some minor limitations when working with Google file attachments in the AODocs document editor. If you open your document in a new tab, most of the limitations no longer apply. In addition, you can access many of the limited features directly from the AODocs header.

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Limitations with Google file attachments 

Share a file

The Share button is isn't available in the AODocs document editor. To manage sharing permissions, use the Edit permissions option in the More actions menu. Learn more: What are permissions in AODocs?

Delete a file

The Move to trash option in the File menu is isn't available in the AODocs document editor. To delete a document from your library, use the Delete option in the More actions menu.

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Email feature

The options Email as attachment... and Email collaborators... aren't available in the AODocs document editor. Open the attachment in a new tab to bypass this limitation.

Publish to the web

The Publish to the Web option in the File menu isn't available in the AODocs document editor because only the owner of a document can publish to the web in Google Drive.

To publish a document, use the Publish to the web or Publish to the domain option in the AODocs More actions menu.

Notes:
– The Publish... options are available only in Team Folders and Security Folders. They aren't available in Document Management libraries.
– Only library administrators can access the Publish... options.

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Insert or replace images and videos

The Image option in the Insert menu isn't available in the AODocs document editor. Open the attachment in a new tab to bypass this limitation.

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Limitations in Google Sheets

Import and Print options:

In Google Sheets, the Import and Print options in the File menu aren't available in the AODocs document editor. Open the attachment in a new tab to bypass this limitation.

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Protected cells:

In an AODocs document with a Google spreadsheet attachment in which there are protected cells, only the user who checked out the document can modify the protected cells. Other users with edit permissions on the protected cells can't edit the protected cells, but can edit the rest of the spreadsheet.

Learn more: Force check-out / check-in when editing documents.

Limitations in Google Slides

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Suggestions in Google file attachments

When you add suggestions in Google file attachments in the AODocs document editor, they don't have the Accept and Reject buttons. Open the attachment in a new tab to bypass this limitation.

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Features with specific behavior in the AODocs document editor

Create a new file in the AODocs editor

In all types of library, when you select New in the File menu a Google file attachment in the AODocs document editor, a new tab opens with a new Google file, which you can name and modify. However, the new file is created in your My Drive and isn't managed by AODocs. You can move or import the file into AODocs.

To create a new document in the same AODocs folder, press the New button in the AODocs header.

Make a copy

In Document Management libraries, when you select Make a Copy in the File menu in a Google file attachment in the AODocs document editor, a copy of the document is created and opens in a new tab. However, the copy is located in your My Drive and isn't managed by AODocs. You can move or import the file into AODocs.

To copy an attachment from the AODocs document editor, open the More actions menu in the AODocs header and select Copy document. This copies all the attachments and properties of the AODocs document, if they exist.

Note: In Team Folders and Secured Folders, you can use the Make a copy option in the File menu to make a copy in the current folder in your AODocs library.

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Add-ons and Apps Scripts

Custom user interface elements created by add-ons or Apps Scripts

Custom user interface elements created by add-ons or Apps Scripts are blocked when launched in the AODocs document editor. Open the attachment in a new tab to bypass this limitation.

For example:

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Change of ownership: Google Apps Script

In Google Drive, you can create an Apps Script attached to a Google file, such as a Google document or spreadsheet. When users create and then import these files into AODocs, the following features are unavailable:

  • Publish as a web app
  • Deploy as an Add-on

These features can be performed only by the script owner: the storage account.

Tip: We recommend using separate Apps Script files instead of an attached Apps Script.


Google Spreadsheets linked to Google Forms

When working with Google Forms, you have the possibility to select a Google Spreadsheet as the destination of the responses of the form.

When selected, the spreadsheet and the form are linked (through their unique ID).

Important: If a spreadsheet linked to a form is imported into AODocs, don't use the check-out / check-in feature or restore an older version. Doing so generates a copy of the destination spreadsheet. The copy of the spreadsheet is no longer linked to the form (because it has a different ID). Learn more: Understand the AODocs version control system

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Comments

4 comments
  • how can i restore an attachment not the whole file, i deleted it and it's disappeared even from my drive !!! and it doesn't exist in the trash. how can i restore it, it's one year work gone ? :(

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  • Another feature that acts differently in AODocs to note:
    When you are in a Google Sheet that is in AODocs and you are trying to add an image (Insert > Image) it doesn't work. If you go into the Google Sheet through Google you are able to add the image in a cell.

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  • Seems as if it should be REALLY simple to insert a picture in a brand new Google Doc, but I can't do it. The option to insert picture is greyed out. I also tried copying the pic in another app and pasting it in. No dice.
    (I couldn't make it work in Sheets either. Again tried both methods, even though I definitely don't want this in spreadsheet format.)

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  • Did you try opening the file in its own tab (there is a button "Open in new tab" for that, see the first screenshot)? It is the only good workaround.

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