AODocs has tenant roles and library roles.
At the tenant level there are:
- pre-defined tenant roles
- granular tenant roles, based on permissions
This article describes all the AODocs tenant roles.
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Pre-defined AODocs tenant roles
All AODocs tenants have the following pre-defined roles. Each AODocs tenant must have at least one AODocs super administrator.
AODocs super administrators
Super administrators have access to all the AODocs tenant administration features.
Learn more:
- What is the AODocs tenant administration homepage?
- Manage AODocs super administrators
- Glossary of basic terms: administrator
AODocs super administrators have access to all the libraries on the AODocs tenant. They can perform the same operations as library administrators, but they can't see attached files if they aren't declared in the document permissions.
Library creators
Library creators are defined by super administrators at the tenant level. They don't have access to the AODocs tenant administration but can create libraries on the tenant. Learn more: Manage library creators.
Granular AODocs tenant roles based on permissions
You can allocate users granular permissions. This means they can access some tenant administration features without having full access to the AODocs tenant administration. These users can access only the AODocs tenant administration features for which they have been allocated permissions. For example: Open the AODocs tenant administration with granular tenant administration permissions.
Important: To set up granular tenant roles on your tenant and assign them to users or group of users, contact your AODocs sales representative or send an email to sales@aodocs.com.
Users can have any combination of the tenant administration permissions listed below.
Manage AODocs licenses
All users with granular license management permissions can access the license settings in the AODocs tenant administration.
Depending on which level of granularity has been assigned, users can:
- view the license allocation information in the billing information panel and the list of users who have AODocs licenses
- allocate licenses
- revoke licenses (and remove over-limit users)
Manage AODocs storage accounts
All users with granular AODocs storage account management permissions can access the AODocs storage account settings in the AODocs tenant administration.
Depending on which level of granularity has been assigned, users can:
- view the list of AODocs storage accounts with details of usage
- add AODocs storage accounts
- edit the availability of AODocs storage accounts
- remove AODocs storage accounts
Open the AODocs tenant audit log
All users with the permission to access to the AODocs tenant audit log can open the audit log in the AODocs tenant administration.
Users with this permission can view the AODocs tenant audit log, filter events and export the log.
Important: These users cannot view security code events in the AODocs tenant audit log.
Administrate all libraries
Users with this permission are administrators in all libraries on your AODocs tenant. They can open the library administration in all libraries on your AODocs tenant and have full access to all the library administration features.
They don't have access to the AODocs tenant administration (unless they have other granular permissions allocated).
Note: Like super administrators, they have access to attached files only if they're declared in document permissions.
Open the AODocs tenant administration with granular tenant administration permissions
All users with at least one granular AODocs tenant role (except those who can only administrate all libraries) can open the AODocs tenant administration as standard. However, when they open the AODocs tenant administration, they only see the features for which they have permissions.
In the example below, the user can manage licenses and AODocs storage accounts, but can't view the audit log.
They can view the license allocation but can't add or revoke licenses.