The Gmail add-on is a tool that lets you save emails and their attachments to AODocs Document Management libraries.
Note: The Gmail add-on is available only in Document Management libraries. It isn't available in Team Folders or Secured Folders.
This article is for library administrators. It describes the mandatory and optional properties for use with the Gmail add-on.
Note: You can also:
– use the API to hide document classes from the "New document" menu
– use the API to define whether to save emails, attachments or both
As a library administrator, create the following properties in the document classes you want to use with the Gmail add-on.
Important: Make sure you respect upper and lower case.
| Property name | Property type and details | Mandatory or optional |
| Email ID | String | Mandatory |
| Date sent | Date | Optional |
| Sender | Person, multi-value | Optional |
| Recipients | Person, multi-value | Optional |
| Cc | Person, multi-value | Optional |
| Subject | String | Optional |
| Thread ID | String | Optional |
Mandatory property: Email ID
You must add the Email ID property to the document classes you want to use with the Gmail add-on.
When users create a new AODocs document in which to save a Gmail message they received or save a Gmail message they composed, only the document classes with a property named Email ID are listed. This property will be filled in with the ID of the individual email that is copied into AODocs.
Note: No two documents can be created with the same Email ID property by the same user.
Optional properties
You can add additional properties to save the email’s metadata. All the optional properties are filled in with data (if it exists) from the email.
Note: Make sure you set the Sender, Recipients and CC properties as multi-value. The Sender property must be multi-value to allow for groups.