Set up your Workspace and install the Gmail add-on

The Gmail add-on is a tool that lets you save emails and their attachments to AODocs Document Management libraries.

Note: The Gmail add-on is available only in Document Management libraries. It isn't available in Team Folders or Secured Folders.

This article is for Google Workspace administrators. It describes how to set up your Workspace and install the Gmail add-on for all users on your domain or for selected groups or organizational units. 

Important: You can't install the Gmail add-on unless your organisation has specific licences. Contact your AODocs sales representative or send an email to sales@aodocs.com.

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Set up your Workspace 

You must allowlist the Gmail add-on API and the Gmail add-on app

Allowlist the Gmail add-on API

If you don't allowlist the Gmail add-on API, users will see a warning message when they try to use the add-on, saying that this application is not secure and has not been approved by Google.

1. As a Google Workspace administrator, open the Google Admin console.

2. Open the menu Security > Access and data control > API controls.

3. Under App access control, click Manage Third-Party App Access.

4. For Configured apps, click Add app.

5. Choose one of the following:

  • OAuth App Name or Client ID
  • Android
  • IOS

6. Search for the app name File to AODocs.

7. Click Select next to the app.

8. Check the boxes for the client IDs that you want to configure and click Select.

9. Select Trusted: Can access all Google services and click Configure.

Allowlist the Gmail add-on app

If you don't allowlist the Gmail add-on app, end-users won't be able to use it.

1. As a Google Workspace administrator, open the Google Admin console.

2. Open the menu AppsGoogle Workspace Marketplace apps > Apps list.

3. Click Allowlist app.

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4. Search for the app name File to AODocs.

5. Click Select next to the app.

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6. Make sure Allow users to install this app is selected.

7. Click Continue.

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8. Select for who you want to allowlist or denylist the app. You can:

  • leave everyone selected (default)
  • allowlist the app for an organizational unit or group – select Specific groups or organizational units:
    • to select a group, click the Add button, select the required groups and click Save
    • to select an organizational unit, click the Add button, select the required organizational units and click Save

9. Click Finish.

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Create a technical account

The feature that lets you send a single email you have just composed requires a Gmail technical account that will receive all emails sent using this feature, as Bcc.

If you want to use this feature, create a technical account and send its email address to your AODocs sales representative or to sales@aodocs.com.


Install the Gmail add-on

Follow this process to install the Gmail add-on automatically for the group of users, an organizational unit, or the whole domain for whom you allowlitsed the app.

1. As a Google Workspace administrator, open the Google Admin console.

2. Open the menu Apps > Google Workspace Marketplace apps > Apps list.

3. Click Allowlisted apps.

3. Click File to AODocs.

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4. Click View applisting.

5. Click Admin install

6. Read the information in the Admin install dialog and click Continue.

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7. Click Finish to grant the required permissions.

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8. Click Done.

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Changes can take up to 24 hours but typically happen more quickly.

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