The Gmail add-on lets you export emails and their attachments to AODocs libraries.

Note: The Gmail add-on is available in all types of library: Team Folders, Secured Folders and Document Management libraries, using any storage platform.

This article is for Google Workspace administrators. It describes how to set up your Workspace and install the Gmail add-on for all users on your domain or for selected groups or organizational units. 

Important: The feature to export a single email to AODocs is free. You need specific licences to use the advanced features export a single email you composed and export a batch of emails. Contact your AODocs sales representative or send an email to sales@aodocs.com.

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Set up your Workspace 

You must allowlist the Gmail add-on API.

If your organization restricts users from installing add-ons, you must also allowlist the Gmail add-on app. 

Allowlist the Gmail add-on API

If you don't allowlist the Gmail add-on API, users will see a warning message when they try to use the add-on, saying that this application is not secure and has not been approved by Google.

1. As a Google Workspace administrator, open the Google Admin console.

2. Open the menu Security > Access and data control > API controls.

3. Under App access control, click Manage Third-Party App Access.

4. Click Configure new app at the top of the list of configured apps.

5. Search for the Gmail add-on app using its client ID. Copy one of these client IDs according to the AODocs instance you are using, paste it in the Search for app field and click Search.

• US instance: 986029093323-dk0ppkgi6a5i4vt0nsstmd4cri8j7uvn.apps.googleusercontent.com
• EU instance: 709622174604-9jbga1slbfaccqgoedasf88t858nktaf.apps.googleusercontent.com

6. Click the app name. 

7. Define the scope:

• all users in your domain
• specific organisational units

8. Click Continue. 

9 Select Trusted and then select the checkbox Allowlist for exemption from API access blocks in context-aware access.

10. Click Continue.

11. Click Finish.

Allowlist the Gmail add-on app

This step is required only if your organization restricts users from installing add-ons. Learn more from the Google Help Center: 

• Manage the Marketplace app allowlist for your organization
• Set whether users can install Marketplace apps

1. As a Google Workspace administrator, open the Google Admin console.

2. Open the menu Apps > Google Workspace Marketplace apps > Apps list.

3. Click Allowlist app.

4. Search for the app name AODocs for Gmail.

5. Click Select next to the app.

6. Make sure Allow users to install this app is selected.

7. Click Continue.

8. Select for who you want to allowlist the app. You can:

• leave everyone selected (default)
• allowlist the app for specific organizational units or groups

9. Click Finish.

Create a technical account

The feature that lets you send a single email you have just composed requires a Gmail technical account that will receive all emails sent using this feature, as Bcc.

If you want to use this feature, create a technical account and send its email address to your AODocs sales representative or to sales@aodocs.com.

Install the Gmail add-on

Follow this process to install the Gmail add-on automatically for the group of users, an organizational unit, or the whole domain for whom you allowlitsed the app.

1. As a Google Workspace administrator, open the Google Admin console.

2. Follow this link to AODocs for Gmail in the Google Workspace Marketplace: 

https://workspace.google.com/marketplace/app/aodocs_for_gmail/986029093323

3. Select Admin install. 

4. Click Continue.

5. Click Finish to grant the required permissions.

Changes can take up to 24 hours but typically happen more quickly.