The AODocs mobile app needs a set of Google Workspace authorizations and some device permissions to work.
This article explains why they are necessary and when they are requested.
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Google Workspace authorizations
Sign in
To use the AODocs mobile app, you first need to sign in with your Google Account. The app needs access to your Google Workspace data so it can provide features relating to this data.
Note about minimum scopes:
The app uses the principle of incremental authorization, which means that it requests scopes only when new authorizations are required to access specific features. When you sign in, the app initially requires only email and profile scopes, which don't require authorization.
Google Drive scope
To use some features, like the ability to attach new files to AODocs documents in your Document Management libraries, the mobile app needs your permission to interact with your Google Drive (for example, to let the app upload a file you selected on your device to your Google Drive before importing it to AODocs).
The app asks you to grant the minimum Google Drive authorization it needs: the drive.file scope. This lets the app view and manage the Google Drive files and folders that you have opened with the AODocs mobile app.
This permission is requested when you click the Add attachment button on the document page. Two successive messages appear, explaining why this authorization is needed. Click Allow twice.
Device permissions
Mobile apps can use various capabilities or information on your device, such as your camera or your location.
Like many apps, the AODocs app asks for permission to use some of your device capabilities, which you can allow or deny. Depending on the feature you want to use and on your device OS and version, you can:
- allow full access to a capability
- allow partial access
- deny access once
- deny access permanently
You can also change app permissions at any time in your device settings.
Below are the permissions the AODocs mobile app requests when you try to use certain features.
Camera and microphone
The AODocs mobile app needs permission to access your device's camera so you can take pictures or videos which you can then attach to existing documents in your Document Management libraries.
1. Click the More actions button on the document page.
2. Select Attach files, then Take a picture or Take a video in the bottom panel.
2. For Android, select While using the app or Only this time.
For iOS, click OK.
If you selected Take a video, a similar message opens requesting you to grant the app access to the microphone. If you don't grant access, you can still record a video, but without sound.
What happens if I deny the permission to access the camera?
If you deny AODocs permission to access the camera, when you try to use the Take a picture or Take a video feature again, you will either see:
- the above permission message again
- another message inviting you to go to the app settings to allow the mobile app to use your camera
Note: The sequence of messages and access to your settings vary depending on your device OS and version, and on whether you permanently or temporarily denied the permission.
Click Open settings. Your device settings open:
- for Android, select Permissions on the AODocs app info page – this is where where you can manage the app permissions
- for iOS, select Allow
Learn more about how to change app permissions on your device:
- Android documentation
- iOS documentation
- the documentation of your specific device
After granting this permission, you are also requested to grant permission to access storage on your device (if you haven't done so already).
Storage / Photos and videos
The AODocs mobile app needs to access photos and media on your device so you can attach images stored on your device to your AODocs document.
You are asked for this permission after you:
- grant the permission to access the camera on your device
- select Choose media or choose files on the document page in the mobile app
For Android, select Allow.
For iOS, we strongly recommend selecting Allow access to all photos.
Important note for iOS users:
– If you choose Select photos, only the photos you select will be available to attach to the current AODocs document and all other AODocs documents.
– In addition, after choosing Select photos, if you click Cancel or if you click Select without selecting a photo, none of your photos will be accessible to the app, so you won't be able to add attachments to any of your AODocs documents.
Learn more about how to allow grant access to all photos if you accidentally restricted access to your photos.
What happens if I deny permission to access photos and media?
If you deny the permission to access photos and media on your device, when you try to use the feature again, you will either see:
- the above permission message again
- another message inviting you to go to the app settings to allow the mobile app to use access your photos
What if I accidentally restricted access to photos on iOS?
If you accidentally restricted access to some (or all) of your photos and you now want to add other photos to your AODocs documents, go to your device settings.
1. Select Apps & Notifications.
2. Select AODocs.
3. Under Allow AODocs to access, click Photos.
4. Change the setting from Selected photos to All Photos.
Storage / Music and audio
The AODocs mobile app needs to access music and audio on your device so you can:
- take pictures or videos which you can then attach to existing documents in your Document Management libraries
- attach audio files stored on your device to your AODocs document
You are asked for this permission after you:
- grant the permission to access the camera on your device
- select Choose media or choose files on the document page in the mobile app
Geolocalization
The AODocs mobile app needs to access your device's location when you geolocalize your position and fill in your longitude and latitude coordinates in Geopoint properties.