Pre-Release Announcement: AODocs V45
Dear AODocs Users,
We’re pleased to announce that AODocs version 45 is planned to be released next month (November 2017).
Please find the list of changes and features that will change the end-user and administrator experience.
This post is a preliminary, non-exhaustive list of the features launching with AODocs version 45. The actual features and updates in the final release may differ from those listed below. Subscribe to our Announcement List to receive our Release Note.
 New features
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Improvements
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Other changes
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Bug fixes
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New features
Redesign of the workflow (step 2)
Reminder: With AODocs version 44, we introduced a redesign on how to manage version control in workflows.
In version 45, a new workflow transition Discard checkout is available on draft workflow states.
Visible by: Administrators
Category: New element in existing screen
Disable manual versioning
Release 45 introduces a new security setting at the document class level: Disable manual versioning.
When Disable manual versioning is selected, check-out, check-in and discard check-out aren’t available for anyone from the user interface.
Visible by: Administrators
Category: New element in existing screen
Validation rules for custom properties
Release 45 introduces rules to validate the values of custom properties, according to their field type:
- String: regular expression
- Integer and Decimal: range of values
- Person: restrict to a Google Group or role
Visible by: Contributors
Category: New elements in existing screen
Visible by: Administrators
Category: New elements in existing screens
Visible by: Administrators
Category: New elements in existing screens
Visible by: Administrators
Category: New elements in existing screens
Improvements
Workflow transition comments are now available for parallel transitions
On parallel workflow transitions, all validators will be able to leave a comment. If comments are mandatory, all validators will be forced to leave a comment.
Visible by: Users
Category: Changed element in existing screen
Extended drag and drop
You will be able to drag and drop attachments (non-Google files only) to Team Folder libraries and Secured Folder libraries.
Visible by: Contributors
Category: Changed elements in existing screen
Rename document attachments in Document Management libraries in edit mode
Visible by: Contributors
Category: New element in existing screen
Improvements to the Version panel
In the Versions panel of a draft version of the document:
- the Check-in and Discard draft buttons are available
- the main version of the document is tagged in the list of previous versions
Visible by: Contributors
Category: New elements in existing screen
Other changes
Changes to the AODocs interface
Redesign of the AODocs homepage
On the AODocs homepage, the side navigation and the Create button have been redesigned.
Visible by: Users
Category: Changed element in existing screen
Changes to the document page
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Partial revamping of the action bar
On the document page, some of the options from the action bar have been moved to a new action bar.
Visible by: Users
Category: Changed elements in existing screen
- You can no longer move a document to a different folder in edit mode.
As of release 45, you can change the folder only via the Folder selection pop-up.
Visible by: Contributors
Category: Changed element in existing screen
- In the Properties panel of the document page, the sections of a document are separated.
Visible by: Users
Category: Changed elements in existing screen
Minor changes to the workflow configuration interface
- The User actions in workflows panel has been revamped.
Visible by: Administrators
Category: Changed element in existing screen
- The following workflow transitions have been renamed:
- on specified date/time is now from specified date/time
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on a specific date (document property) is now from a specific date (document property)
Visible by: Administrators
Category: Changed element in existing screen
Miscellaneous enhancements
- You can set category values to out-dated, so they can no longer be used.
- You can set the time zone at the library level.
- The Can comment permission at the workflow state level is available in Secured Folders.
- Trashed documents are re-organized in the My Drive of the storage account.
Bug fixes
- The check-out banner is no longer displayed to users who don’t have access to the draft version of a checked-out document.
- Hidden properties are now displayed only to administrators in workflow emails.
- The Copy action (renamed Duplicate) is now hidden if the user can’t create a document from the class.
- Fix untranslated wording.
Comments
Hi Catherine,
When will these new features be available?
We're creating a new library and are waiting to go live so we can make use of the validation rules for a Person field.
Thanks.
Hello Julie,
The plan was to release end of November but it's more likely to be first or second week of December.
Thank you for the interest you show for the new features to come!
Hello everyone,
Acting on a feedback we've got, the (up to) 2 workflow actions listed as buttons in the action bar will finally be kept in the workflow menu (as before), so the workflow actions simply move from the first bar to the second bar:
The goal - in a not very long term - is obviously to merge both bars (everything will go down to the second bar).
Thank you and feel free to raise any feedback through your usual channels.
how do we get rid of the "workflow" listing on the main screen? how do we fix the version numbering problem when you start a document at revision 0, it keeps wanting to name the subsequent versions + over what they should be (aka version after should be 1, but it wants to call it 2)? how to we get the problem where we can't have two versions with the same version number fixed (i frequently have two plus versions with same number since we sometimes make a mistake on the last problem and incorrectly assign version 2 to what was version 1)?
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