When your library uses AODocs File Split, the AI analyzes each batch PDF, detects the individual documents it contains, and proposes a split. Batches where the AI is highly confident are split automatically. The others wait for a reviewer: you check the proposed sections, adjust them if needed, and launch the split.
This article explains how to review and validate AI file splits as a reviewer.
Notes:
– To review a split, you need the permission to modify the batch document – typically through the Reviewers role created with the File Split configuration.
– While you review it, the batch document is locked for other users. It's unlocked when you complete or cancel the review.
Automatically generated table of contents
Open a split for review
1. Open the view listing the batches to review – the Pending Review view created with the File Split configuration.
2. Select the batch document.
3. Click the AI split button in the action bar.
screen: A view with a batch document selected and the AI split button highlighted in the action bar.
The review screen opens:
- on the left, the attached PDF with page thumbnails – selecting a section scrolls to its pages
- on the right, the list of sections proposed by the AI – each shows its page range, the document type it was categorized as, a Low, Medium, or High confidence tag, and the AI's reasoning
screen: The review screen with the PDF on the left and the proposed sections on the right, showing page ranges, document types, and confidence tags.
Note: A counter indicates how many sections need validation. Use the filter to show all sections or only those needing validation. Sections with a High confidence score don't require validation, unless your administrator configured the processing to validate every section.
Adjust and validate the sections
For each section, you can:
- edit the page ranges – adjust the start and end pages, or add several ranges to one section
- change the document type – choose among the document types defined in the File Split configuration
- add a missing section or delete an incorrect one
Sections with a Low or Medium confidence score must be validated: review them and click Validate section.
screen: A section opened for editing, with the page range fields, the document type selector, and the Validate section button.
Important: Two sections can't contain the same page. If your changes create an overlap, the section is flagged – "This page range conflicts with another section." – and you must resolve the conflict before splitting.
Check the uncategorized pages
Pages that the AI couldn't assign to any section are listed at the bottom of the screen – for example, "Page 1, Page 5 to Page 7 aren't part of any section." Click the entry to inspect them.
If these pages belong to a document, add them to an existing section or create a new section for them.
Important: Uncategorized pages are discarded during the split – they don't appear in any of the created documents. AODocs asks you to confirm before splitting a file with uncategorized pages.
Split the file
1. When every section is validated and there are no conflicts, click Split file.
2. If some pages are uncategorized, confirm that they can be discarded.
AODocs cuts the PDF and creates one document per section in its target document class. The batch document moves to the Processed state, and you can find it in the Completed Batches view.
Note: If you leave the review without splitting, cancel the review first so the document is unlocked for other users.
Troubleshooting
I don't see the AI split button. The button appears when you select exactly one document with an attached file, you have the permission to modify it, and the document is in a state where a split can be reviewed. Check with your library administrator that you're a member of the Reviewers role.
The Split file button is disabled. Some sections still need validation, a page-range conflict isn't resolved, or a section is still being edited.
The review screen is read-only. You don't have the permission to modify the document, or the batch has already been processed.
The batch failed to process or split. Failed batches appear in the System Failures view. Your library administrator can relaunch the failed step from the document's workflow.