Pre-Release Announcement: AODocs V46

Dear AODocs users,

We’re pleased to announce that AODocs version 46 is planned to be released soon (February 2018).

Please find below the list of changes and features that will impact the end-user and administrator experience.

This post is a preliminary, non-exhaustive list of the features launching with AODocs version 46. The actual features and updates in the final release may differ from the ones listed below. Subscribe to our Announcement List to receive our Release Note.

Major features

Improvements to the AODocs homepage

We made several more improvements to the AODocs homepage:

• You can star libraries and then display only your favorites.
• You can sort your libraries by the last time you accessed them.
• You can filter by one or more library type (before AODocs R46, Team Folders and Secured Folders were grouped together).
• There are new icons to identify the different library types.
• The library creation page has been redesigned.
  
  Visible by: Users
  Category: New elements in existing screens

Improvements to the document page

We made some improvements to the document page:

• You can view the history of workflow transitions in the Properties panel of a document.
  
  
  Visible by: Users
  Category: New elements in existing screens

• We migrated more actions to the new action bar, notably the Notify users option. The Notify users pop-up has been enhanced. You can select specific users or groups with access to the document.
  
  Visible by: Contributors
  Category: New elements in existing screens

• When you create a document, if there are mandatory fields (the document title and/or mandatory properties) that haven’t yet been filled in, a progress bar indicates how many  mandatory fields remain to be filled in.
  
  

  Visible by: Contributors
  Category: New elements in existing screens
  
  

Minor features

• You can now search for documents that have empty fields.
  Visible by: Users
  Category: New elements in existing screens 
  
  
• When creating workflow notification emails, you can use new placeholders identifying the version name, version description and last comment added.
  Visible by: Administrators
  Category: New elements in existing screens
   
• You can duplicate templates of a document class (attachments in the source template are not copied).
  Visible by: Administrators
  Category: New elements in existing screens
  
  
• The Workflow transition status pop-up showing the status of an on-going parallel transition has been revamped.
  

  

  Visible by: Workflow validators
  Category: New elements in existing screens

Other minor topics

• Before updating a document, you will be notified if the document has been updated by someone else since the last time you refreshed your page.
  Visible by: Contributors
  Category: New elements in existing screens
  
  
• You can search for documents which have invalid property values. This can occur if a library administrator has introduced a new validation rule or changed an existing one since the value was set.
  Visible by: Users
  Category: New elements in existing screens

• We improved the error message that appears when you try to delete a workflow state which is referenced by a document (or a past version of a document).
  Visible by: Administrators
  Category: Improvement to elements in existing screens

Deprecation

• In AODocs R46 we removed the Draft ${documentTitle} option from the class configuration. (It was already removed for workflow states.)
• Workflow publication V1 gets closer to full deprecation: the former options can no longer be manually updated except towards migration to V2.