AODocs Contract Lifecycle Management (CLM) is a tool that lets you streamline and automate your processes throughout the entire lifecycle of your contract: creation, approval, negotiation, signature, ongoing management and renewals.
This article explains how to create contract templates and format them using placeholders. You can also learn how to send your template for approval.
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Create a new contract template
1. Either:
- from the library homepage, press the New button and select Template
- from the Templates view, press the New button
A new template opens in create mode.
2. Fill in the properties (metadata) for your new template.
Notes:
– Properties with a red star are mandatory.
– When you create a contract from your template, some properties in the template will be imported into the contract, for example, "Contract type".
3. Add the contract file as an attachment.
Learn more from AODocs about how to add attached files to documents in libraries using the various storage platforms.
4. Press Save. Your template is created and is named automatically. The naming convention is:[contract type] [language]
Add placeholders to the template file
Placeholders in the text of the contract template file allow you to automatically insert properties that you define in the contract directly into the text of the contract file.
1. Add in the placeholders in the body of the contract file. The format of placeholders is:
${document:propertyname}
Tip: Highlighting the placeholders in the text helps you identify them.
You can also add placeholders to insert clauses.
Send your template for approval
1. Check that there is an approver added in the "Template approver" property. If no approver is defined, add one. Learn more from AODocs: Edit custom properties.
2. Select Submit for approval in the workflow menu.
The template approver receives an email asking them to approve the template. They can either approve the template or send it back to the initiator if an update is required.
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