If you’re a Google Workspace customer with an active AODocs Content Services subscription, you can choose either Google Drive or Google Cloud Storage (GCS) as the storage platform for the attachments in your Document Management libraries. This article explains the differences between these options.
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Adding files to AODocs
In libraries using Google Cloud Storage, Google users and Microsoft users can upload local attachments to AODocs documents. The screenshot below shows a document in a library using Google Cloud Storage.
In libraries using Google Drive storage, there are additional options related to Google Drive. In addition to being able to upload local files, Google users can:
- import files from Google Drive
- upload local files and convert them to the corresponding Google format (for example, convert a Microsoft Word file to a Google document)
- create Google files as attachments
The screenshot below shows a document in a library using Google Drive storage.
Data localization options
For Google Cloud Storage, if your content is stored:
- in AODocs' own cloud file storage, the content is located in Google data centers located in the European Union and in the United States (US central Iowa, composed of four zones)
- in your own cloud file storage, the physical location is defined by your choice of data center for the cloud file storage buckets
For Google Drive storage, Google Workspace administrators can decide to set a specific region for the storage account data. Learn more about Google Workspace data location options.
Recommended limits
Libraries configured within these limits are guaranteed to work with acceptable performance. You can exceed these limits, but this may result in performance issues or errors.
- 1,000,000 documents without attachments or with attachments stored in GCS (in Document Management libraries)
- 100,000 attachments (one per document in Team Folders and Secured Folders; zero, one or more per document in Document Management Libraries) for Google Drive libraries
Learn more about the recommended limits in AODocs for Google Drive storage.
Current limitations for libraries using Google Cloud Storage
Below is a list of the main constraints that currently apply to libraries using Google Cloud Storage.
In libraries using Google Cloud Storage, users:
- must create libraries from scratch; the options to create libraries by copy and from templates are not yet available for libraries using Google Cloud Storage
- can’t export any documents from or to libraries using Google Cloud Storage
- can’t add or remove attachments during the creation phase of a document – learn more: Create documents in Document Management libraries
We’re working on lifting these limitations and enhancing your experience with AODocs in the next releases. We’re interested in your feedback and we’d love to discuss your needs!