What are domain roles?

 

AODocs has domain roles and library roles. At the domain level there are:

  • pre-defined domain roles
  • granular domain roles, based on permissions

This article describes all the domain roles.

Pre-defined domain roles
          AODocs super administrators
          Library creators
Granular domain roles based on permissions
          Manage AODocs licenses
          Manage storage accounts
          Access the domain audit log
          Administrate all libraries
          Access the domain administration with granular domain administration permissions 

Pre-defined domain roles

All domains have the following pre-defined roles. Each domain must have at least one AODocs super administrator. 

AODocs super administrators

Super administrators have access to all the domain administration features.

Learn more:

Library creators

Library creators are defined by super administrators at the domain level. They don't have access to the domain administration but can create libraries on the domain. Learn more: Manage library creators


Granular domain roles based on permissions

You can allocate users granular permissions to access some domain administration features, without giving them full access to the domain administration. These users can access only the domain administration features for which they have been allocated permissions. Learn more: Access the domain administration with granular domain administration permissions.

Important: To set up granular domain roles on your domain and assign them to users or group of users, contact your AODocs sales representative or send an email to sales@aodocs.com.

Users can have any combination of the domain administration permissions listed below.

Manage AODocs licenses

All users with granular license management permissions can access the license settings in the domain administration.

Depending on which level of granularity has been assigned, users can:

Manage storage accounts

All users with granular storage account management permissions can access the storage account settings in the domain administration.

Depending on which level of granularity has been assigned, users can:

Access the domain audit log

All users with the permission to access to the domain audit log can access the audit log in the domain administration.

Users with this permission can view the domain audit log, filter events and export the log

Important: These users cannot view security code events in the domain audit log.

Administrate all libraries

Users with this permission are administrators in all libraries on your domain. They can access the library administration in all libraries on your domain and have full access to all the library administration features.

They don't have access to the domain administration (unless they have other granular permissions allocated).

Note: Like super administrators, they don't have automatic access to document attachments in their libraries.

Access the domain administration with granular domain administration permissions

All users with at least one granular domain role (except those who can only administrate all libraries) can access the domain administration as standard. However, when they open the domain administration, they only see the features for which they have permissions. 

In the example below, the user can manage licenses and storage accounts, but can't view the audit log. 

image01.png

They can view the license allocation but can't add or revoke licenses. 

image02.png

Was this article helpful? 0 out of 0 found this helpful
If you didn’t find what you were looking for, don’t hesitate to leave a comment!
Have more questions? Submit a request

Comments

0 comments

Please sign in to leave a comment.