UFO: View and manage your cached files

The Universal File Opener (UFO) is a Google Chrome extension. It enhances the Google Drive and AODocs experience by allowing you to:

  • open non-Google files locally on your computer using the corresponding software
  • save the changes you made locally back to Google Drive or AODocs

This article explains how to:

View and access cached files in the UFO status pop-up
Manage cached files in the UFO status pop-up
Access files offline
           In Google Drive
           In AODocs

View and access cached files in the UFO status pop-up

1. In Google Drive or AODocs, select the UFO extension button on the Chrome bar. If you have one or more files in your cache, the list of cached files is displayed.

Notes:
– By default, cached files are sorted by the last modification date. You can sort your cached files by their name, last modification date, size, or whether they are pinned to be permanently available offline.
– If you have no files in your cache, the status of the UFO extension is displayed.

2. Check the file icon to see its lock status:

nopadlock.png

No padlock
The file is unlocked. You can lock it by opening it locally. 

padlock_red.png

Red padlock
The file is locked by you. Only you can edit the file. 

padlock_gray.png

Gray padlock
The file is locked by another user. The email address of this user is displayed when you hover over the file icon. Only the user who locked the file can edit the file.
 

 

image01.png

3. Select the name of a file that isn’t locked by another user to open and edit it locally.

  • If you open a cached file that hasn't been edited by another user, the file is opened directly from your cached files.
  • If you open a cached file that has been edited by another user, the file is downloaded again to your cached files.

Manage cached files in the UFO status pop-up

When you open a file with UFO, the file is stored in a local repository known as cached files. The default location for the cached files is:

  • On your PC:
    C:\Users\<LocalUser>\.syncclient\<uniqueID>\youremailaddress@domain.com
  • On your Mac:
    /Users/<LocalUser>/.syncclient/<uniqueID>/youremailaddress@domain.com

Note: When you initialize the UFO extension, a cleanup of your cache is performed:
if your cache contains either 100 files (default) or the maximum number of files defined by your administrator, the least recently modified files are removed
files that haven't been modified in the last 30 days are removed
However, if you choose to keep files in cache (see step 2), the above conditions no longer apply. 

1. In Google Drive or AODocs, select the UFO extension button on the Chrome bar. If you have one or more files in your cache, the list of cached files is displayed.

2. The following features are available to manage your cached files:

folder.png

Locate in Google Drive button to open the parent Google Drive folder in a new tab

information.png

View details button to open a side panel with information about the file, such as details about the lock, file size, owner, last modification date and creation date

trash.png

Remove button to remove the file stored locally in your cached files

pinoff.pngpinon.png Pin file in cache / Unpin file in cache toggle: when pinned, the file remains permanently available in your cache and you can access your cached files when working offline; when unpinned, the standard cache cleanup conditions apply
icon_clearcache.png

Delete stored files to remove all the cached files

Notes:
If you remove a locked cached file, the lock is released.
You can’t remove a cached file if it is open in your local software.

image02.png

3. Press Back to display the status of the UFO extension.

image03.png
UFO status summary


Access files offline

In Google Drive

1. In the Google Drive settings, while still online, make sure offline access is enabled. Learn more: Use Google Drive files offline.

2. When offline, access Google Drive.

3. Press the UFO extension button. The list of files available in your cache appears.

4. Select a cached file to open it locally in read-only.

image04.png

5. If you edit the file, you can’t save your changes in the same cached file. You can save a copy of the file on your local computer. Any changes you make won’t be automatically synchronized when you go back online. You can manually merge your changes later.

In AODocs

1. When offline, access AODocs.

2. Press the UFO extension button. The list of files available in your cache appears.

3. Select a cached file to open it locally in read-only.

image05.png

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