Manage permissions in your Secured Folders

As a library administrator, you can define who has access to your Secured Folder. These permissions are defined in the Secured Folder Security center.

Learn more about security settings: Configure security settings in Secured Folders from Google Drive.

You can also define these settings from the AODocs interface. Learn more: Configure security settings in Secured Folders from AODocs.

Access the Secured Folder Security center
 Define the permissions mode
Define your Secured Folder's permissions
           Give users or Google groups access to the Secured Folder


Access the Secured Folder Security center

1. Access a Secured Folder library as a library administrator.

2. Press the gear button and select Security center.

3. Select the Permissions tab.

image01.png

Define the permissions mode

Use the checkbox Allow permissions to be changed at the subfolder and file levels to define a permission mode for your Secured Folder:

  • Flexible permissions: the checkbox is selected.
    Users with sharing privileges can manage permissions at the level of subfolders and on individual files.
  • Uniform permissions: the checkbox is not selected.
    Files take the permissions set at the library level and cannot be changed at the level of subfolders or on individual files.

image02.png

Note: You can also configure this setting in the AODocs interface


Define your Secured Folder's permissions

In the Permissions tab in the Security center, select the required permissions for your library:

  • Only specified users have access to the library — select the required users
  • All users in the domain have View access to the library
  • All users in the domain have Edit access to the library

Note: The highest level of sharing outside your domain set in the G Suite Administration console overrides the visibility options set at the library level.

image03.png

Note: You can also configure this setting in the AODocs interface

Give users and Google groups access to the Secured Folder

1. Enter the email address of the new user or Google group and press Add.

Note: When you start entering an email address, AODocs autocompletes with the email addresses available in your G Suite domain global address list.

2. Choose the permission level of the new user or Google group:

  • Can view: user/group can view the files but cannot make changes
  • Can edit: user/group can view and edit files
  • Is administrator: user/group can view and edit files and has full administration privileges including configuring library settings and adding/removing other administrators

3. Press Add to add the user/group to the list of people authorized to access the Secured Folder.

image04.png

Tip: For existing users/groups, you can:
– change their permissions via the drop-down menu
– remove them by pressing the cross next to their name

Note: You can also configure this setting in the AODocs interface

Was this article helpful? 0 out of 0 found this helpful
If you didn’t find what you were looking for, don’t hesitate to leave a comment!
Have more questions? Submit a request

Comments

0 comments

Please sign in to leave a comment.