Manage permissions in your Team Folders

As a library administrator, you can define who has access to your Team Folder. These permissions are defined in the Team Folder Security center.

Learn more about security settings: Configure security settings in Team Folders from Google Drive.

You can also define these settings from the AODocs interface. Learn more: Configure security settings in Team Folders from AODocs.

 Access the Team Folder Security center
 Define the permissions mode
Define your Team Folder's permissions
           Give users or Google groups access to the Team Folder


Access the Team Folder Security center

1. Access a Team Folder as a library administrator.

2. Press the gear button and select Security center.

3. Select the Permissions tab.

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Define the permissions mode

Use the checkbox Allow permissions to be changed at the subfolder and file levels to define a permission mode for your Team Folder.

  • Flexible permissions: the checkbox is selected.
    Users with sharing privileges can manage the permissions at the subfolder level and on individual files.
  • Uniform permissions: the checkbox is not selected.
    Files take the permissions set at the library level and can't be changed at the level of subfolders or individual files.

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Note: You can also configure this setting in the AODocs interface.


Define your Team Folder's permissions

In the Permissions tab in the Security center,select the required permissions for your library:

  • Public on the web:
    Anyone can access the Team Folder and it can be found by search engines. This option is available only if such public sharing is enabled in your G Suite domain.
  • Anyone with the link:
    Everyone with the link can access the Team Folder. URLs are not indexed, so can't be found by search engines; the URL is kept as private to all those it has been shared with. This option is available only if such public sharing is enabled in your G Suite domain. The Team Folder will be listed on the AODocs homepage of users. 
  • People at [domain]:
    Everyone in your G Suite domain will have access to the Team Folder. The Team Folder will be listed on their AODocs homepage. 
  • People at [domain] with the link:
    Everyone in your G Suite domain who has the link will have access to the Team Folder. The Team Folder will be listed on the AODocs homepage of users.
  • Specific people:
    Only the people added to root folder permissions will have access to the Team Folder root folder. The Team Folder will be available on their AODocs homepage.
    Learn more: Give users and Google groups access to the Team Folder.

Note: The highest level of sharing outside your domain set in the G Suite Administration console overrides the visibility options set at the library level.

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Note: You can also configure this setting in the AODocs interface

Give users and Google groups access to the Team Folder

1. Enter the email address of the new user or Google group and press Add.

Note: When you start entering an email address, AODocs autocompletes with the email addresses available in your G Suite domain global address list.

2. Choose the permission level of the new user or Google group:

  • Can view: user/group can view the files only – they can't make changes
  • Can edit: user/group can view and edit files
  • Is administrator: user/group can view and edit files and has full administration privileges including configuring library settings and adding/removing other administrators

3. Press Add to add the user/group to the list of people authorized to access the Team Folder.

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Tip: For existing users/groups, you can:
– change their permissions via the drop-down menu
– remove them by pressing the cross next to their name

Note: You can also configure this setting in the AODocs interface.

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