Configure a connection between Workplace Group and AODocs library

With the AODocs connector installed, you can create a bridge between a Workplace Group and an AODocs Document Management Library. Once the connection is done, every post in Workplace will trigger the creation of the corresponding document in AODocs with all the content of the post stored in the document properties. Furthermore, the document is synchronized with the post with any new comments or post edits.

Additionally, you can configure the connector to automatically post a comment on the original post once the AODocs document reaches a specific workflow state.

Pre-requisite:
You need to have configured your AODocs domain in the Workplace connector.

Identify the Workplace Group to connect
Configure your AODocs Library
Configure the connection
Test the connection


Identify the Workplace Group to connect

From Workplace, enter the Group you would like to connect to an AODocs Library.

Once in the Workplace Group, identify in the URL the ID of the group.

https://yourdomain.facebook.com/groups/1234567890123456

The ID of the Group is an integer listed after ...groups/ (in bold above).

2018-04-23_16-21-39.png

Keep this ID, you will use it when configuring the connection at step 3.


Configure your AODocs library

In this step, we will configure the AODocs Library to be able to receive the data sent by the connector.

  1. Identify an existing Document Management library you want to use or create a new DMS AODocs library
  2. In this library identify an existing class you want to use or create a new Document Class
  3. In this library make sure you have configured all the following properties (they are case sensitive):

    Property name

    Property Type

    Workplace post link

    URL

    Author

    Person

    Date of the post

    Date & time

    Comment

    String

    Note: The property Comment is optional and only used if you want the AODocs connector to be able to post back in the Group when the document reaches a certain workflow state.

  4. Once the properties are configured. In the URL of the class configuration identify:
  • the AODocs domain
  • the Library ID
  • the Class ID

https://aodocs.altirnao.com/editor.html?locale=en_US&aodocs-domain=mydomain.com#Menu_configClassEditor/ClassId_Q1Xi86XXwo7xq8t6rp/LibraryId_Q1Xi6Ut0XXHhze71R6

You will need these IDs for the following steps.


Configure the connection

  1. Open the AODocs connector for Workplace interface:
    https://aodocs-workplace-workflow-qa.appspot.com/#/home
  2. On the home page, press Add a new relation button
  3. Enter in the corresponding fields with:
    - The Workplace Group
    - The AODocs Library ID
    - The AODocs Class ID
    - The AODocs domain
    2018-04-23_16-47-46.png
  4. Press Save&Close


Test the connection

Once all the previous steps have been performed, test your connection:

  1. In your Workplace Group, post a comment.
  2. Open your connected AODocs Library.
  3. A new document should have been created.
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