Google documents - limitations

When managing Google files (Docs, Sheet, Slides Drawing and Forms) in AODocs several limitations arise from:

Embedded files in the AODocs interface
    Disabled features in AODocs User Interface
    Non working features
    Features with specific behavior
Ownership Change
    Apps Script



Embedded Google files in the AODocs interface

When opening a Google file in AODocs, they are displayed in an iframe, under the AODocs header. To benefit from most of the disabled features, you can open your document in the Google Drive interface by clicking on the “Open this file in Drive” icon. 

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Disabled features in AODocs User Interface

  • Share a file

The "Share" button is greyed and not available in the iframe. The sharing permissions can be managed through the button "Edit document or folder permissions".

Learn more here: Permissions in AODocs overview

  • Delete a file

The "Move to Trash" option from the “File” menu is not available in iframe. To delete a document from the AODocs interface, you can click on the “More actions” button and select “Delete”.

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  • Email feature

“Email collaborators..." and "Email as attachment...” options are not available in iframe. However, it is possible to bypass this problem by opening the document in Google Drive.

  • Publish to the web

The “Publish to the Web” option for Google files is not available because only the owner of a document can publish to the web in Google Drive. However, the possibility to publish a document on the Web is available through the AODocs button in.

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Non working features

The following features are not working on iframes (clicking on it would open a blank pop-up):

  • Move a file

The “Move to ...” icon is displayed in the iframe but leads to an error message. To move the location of a document from one folder to another, you can click on the “Manage folders” button.

Note: “Manage folder” icon is not available for checked out documents.

Some actions are not working on iframes but can be triggered in the Google Drive interface:

  • Insert or replace image and videos
  • Help > Report a problem

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  • Import files (only for Google Sheets)

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  • View > HTML view (only for Google Slides)

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Features with specific behavior

  • Create a new file

When clicking on the "File >New" through in the embedded file, a new tab opens with a new file, which you name and modify. However, the new file is created under the “My Drive” of the file creator, meaning it is not a file managed by AODocs.
The file can then be moved/imported into AODocs.

To create a new document in the same AODocs folder, simply click on the "New" button in the AODocs header.

  • Make a copy

When using the functionality “File > Make a Copy" in the embedded file, a copy of the document is created and opens in a new tab. However, the copy located under the “My Drive” of the file creator and is not managed by AODocs.
The file can then be moved/imported into AODocs.

The simplest way to copy a document opened in the iframe is to click on the "Copy Document" button in the AODocs header. It will copy the attachment but also the document's properties if they exist in the AODocs Document.

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Ownership Change

Apps Script

In Google Drive, is it possible to create Apps Script attached to Google files (such as Google Docs and Sheets). When such files are first created by users and then imported into AODocs the following feature are unavailable:

  • Publish as a web app
  • Deploy as an Add-on

These features can only be performed by the script owner: the storage account.

Tips: We recommend you to use separate App Script files instead of attached Apps Script

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