Work with Google file attachments

Attachments are files that are attached to AODocs documents. Google file attachments (such as Google documents, spreadsheets or presentations) are stored in Google Drive and are owned by your library's AODocs storage account.

You can create Google file attachments in any type of library that uses Google Drive storage:

  • Team Folders
  • Secured Folders
  • Document Management libraries

Learn more: What are attachments?

Attachments are listed in the sidebar of your document. In Document Management libraries you can also access attachments in the Properties tab, under Attachments.

When your document has Google files as attachments, you can open the attachment in the Google editor. You can then perform AODocs actions in the Google editor.

Automatically generated table of contents

Note: There are some minor limitations when working with Google file attachments in the AODocs document editor.

Open Google file attachments in the Google editor

1. Open a document in any type of library that uses Google Drive storage.

2. In the sidebar, click the Open in a new tab button next to a Google file attachment. A new tab opens and the attachment is displayed in the Google editor.

Important: To benefit from AODocs features in the Google editor, install the AODocs Smartbar.


Navigate using the breadcrumb

The breadcrumb indicates where the attachment is located: its document and its library.

When you click an item in the breadcrumb, the corresponding page opens:

  • in the AODocs interface for Document Management libraries
  • in Google Drive for Team Folders and Secured Folders


Access all the attachments in your document

Note: This feature is available only for Document Management libraries.

In the Google editor, open the Attachments menu and select an attachment. A new tab opens, displaying the attachment in the Google editor.

Note: The Attachment menu displays the number of attachments of the document.


Display and edit properties and workflows

1. In the Google editor, click the Show / Edit file properties & workflow button. A dialog opens, displaying the document's:

  • system properties
  • custom properties
  • workflow state

2. If you are a workflow participant in the document, you can perform workflow actions from this dialog.

Note: When you have a pending workflow action to perform on the document, a red dot appears on the Show / Edit file properties & workflow button. 

3. If you are a contributor of the document, you can click the Edit document properties button to update the values of the custom properties.


Was this article helpful? 1 out of 1 found this helpful
If you didn’t find what you were looking for, don’t hesitate to leave a comment!
Have more questions? Submit a request



Please sign in to leave a comment.