The first step to AODocs is the installation process.
To install AODocs, as a G Suite super administrator access the AODocs website (https://www.aodocs.com) and click on the “Try AODocs for free” button (1)
Starting a free trial from the AODocs website
You will be redirected to a new tab where you can begin the installation process.
Enter your personal details (2) and click on “Proceed with Installation” button (3).
First step of the AODocs installation process - Identification
AODocs will then request the permissions needed in a pop-up window. Click on the “Allow” button (4) to continue the installation process.
Note: AODocs requires these authorizations to verify if you are a super administrator and if your G Suite domain is ready to install AODocs.
First step of the AODocs installation process - Granting permissions to AODocs
The installation process consists in installing AODocs on your domain. If you are already connected with your super administrator account, you will just need to click on the “integrate with Google” button (5).
Second step of the AODocs installation process - Confirmation of the installation
If you are not connected with a super administrator or if you are missing some of the prerequisites, an error message is displayed and the installation process is blocked.
Error message - Installation process blocked
You will then be notified of the access permissions you are granting the AODocs marketplace app. Click the checkbox to accept the terms and conditions of use (6) and click “Accept” (7) to finish the installation.
Learn more on why AODocs requires these permissions here: Grant data access on your domain
You will see a pop-up confirming the installation of AODocs. We advise you not to notify the users about the installation by selecting “Off”, otherwise they might try to access AODocs while no libraries are created. Click on “Next” button (8) to continue.
Another information pop-up appears to display several information on how to find AODocs. Click on “Next” button (9) to continue.
Once this step is completed AODocs will request to Launch the app (10) to install additional setup options.
Second step of the AODocs installation process - Granting access to AODocs - Notifying users about the installation of AODocs - Confirming additional setup
Note: On large domains, the installation of AODocs can take several hours.
The third step consists in defining a Google account as your corporate account. This account is considered as your storage account and it will possess the ownership of every AODocs documents.
If your domain does not own a storage account, you can create it from the AODocs installation interface: click on “Create a new Google account in my domain” (11) and then on “Create” (12).
We recommend to use a new account for this step. This account should not be associated to a user as all the AODocs documents will be stored in its Google Drive.
Creating a new storage account
You can also “Use an existing Google account in my domain” and fill the name of the account you want to define as your storage account (13). Click on “Select” (14).
Selecting an existing Google account as your storage account
A pop-up appears informing you the corporate account has been created. Click on “OK” (15) to pursue the installation.
Information pop-up - Corporate account successfully created
The next step proposes you to install AODocs Smartbar as a Chrome extension. This extension allows users to access AODocs Team Folder and Secured Folder libraries from the Google Drive User Interface.
You can accept the installation by clicking on “Install” (16). Learn more on the following steps to install AODocs Smartbar here: Install the AODocs Smartbar.
You can also choose to decline the installation of the Smartbar by clicking on “No thanks” (17).
Installing AODocs Chrome Extension - AODocs Smartbar
If you choose to skip the installation of AODocs Smartbar, a pop-up informs you that users will be able to access AODocs libraries only in the AODocs User Interface Click on “Cancel” (18) or “OK” (19) to confirm your choice.
Skipping the AODocs Smartbar extension installation
To get started with AODocs, the AODOcs installation interface proposes you to create your First Team Folder library (20) or your First Document Management library (21). Select the type of library you need and click on “Start with AODocs” (22).
Start using AODocs by creating your first library
If you create a Team Folder library, a new window opens your first Team Folder library in the Google Drive User Interface.
If you create a Document Management library, a new window opens your first Document Management library in the AODocs User Interface.
Some information to help you get started will be displayed. If you need further help on using or configuring your first AODocs library, learn more here:
- Your first steps with AODocs Team Folder
- Your first steps with AODocs Document Management library
Your first Team Folder library in the Google Drive User interface with the AODocs Smartbar extension