AODocs Smartbar Multi-Domain Usage

By default, the AODocs Smartbar connects to your G Suite domain and gives access only to documents belonging to your domain.

Learn more here: Presentation of the AODocs Smartbar

However, the AODocs Smartbar can be configured to access a domain that is different from your default domain.

For example, the user Alice (alice@domainA.com), who belongs to the domainA.com domain, can configure her Smartbar to access the AODocs folders belonging to another domain like domainB.com (assuming that the administrators of the domainB.com domain have allowed her to access their AODocs folders).

In a similar way, the user Bob (bob@gmail.com), who does not belong to any G Suite domain, can configure his Smartbar to access the AODocs folders belonging to the domainB.com domain, he has been given access to.

The AODocs Smartbar settings panel (steps (1) and (2)) provides a selection box listing all the AODocs domains where you are authorized to access at least one AODocs library.


Accessing the AODocs Smartbar's settings

Only one domain can be active at a time. It means that the Smartbar features are only available for the files stored in the currently selected domain (3).


Current domain being used with the AODocs Smartbar

You can select a domain you have access to by clicking on the drop down list (4).


Selecting a domain in the AODocs Smartbar settings panel

Features that require ownership transfer (create, import and upload documents) are not active when the current domain is not your default G Suite domain because Google does not allow ownership transfer between domains.

The following table sums up the different situations that you can meet and the features available.

When alice@domainA.com is connected on domainA.com:

Feature Availability
Search in folder Available
Library picker Available
Edit in MS Office Available
Create files / folders Available
Import files / folders Available
Edit files / folders permissions Available
Move files / folders Available
Delete files / folders

Available 

Import emails

Available

List of AODocs Smartbar features available to users of the domain

When alice@domainA.com is connected on domainB.com:

Feature Availability
Search in folder Available
Library picker Available
Edit in MS Office Available
Create files / folders Not Available
Import files / folders Not Available
Edit files / folders permissions Not Available
Move files / folders Available
Delete files / folders

Available 

Import emails

Available 

List of AODocs Smartbar features available to external users with a company domain

When bob@gmail.com is connected on domainB.com:

Feature Availability
Search in folder Available
Library picker Available
Edit in MS Office Available
Create files / folders Not Available
Import files / folders Not Available
Edit files / folders permissions Not Available
Move files / folders Available
Delete files / folders

Available 

Import emails

Available

List of AODocs Smartbar features available to external users without a company domain

Note that he actions that bob@gmail.com cannot perform on domainB.com through the Drive interface can be achieved through the AODocs interface by switching the domain.

Learn more here: Switch domain

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