Manage document versions in an AODocs library

As a contributor, you can create an AODocs version of a document. This AODocs version saves the properties, relations, descriptions and attachments of the document. 

Important:
- You can view previous versions if you have read access to a document.
- The previous version data are read only.
- Only contributors can create new document versions.

This article explains how to:

Access the Versions panel of a document
Create a new version of a document
View a previous version of a document
Revert a document to a previous version


Access the Versions panel of a document

1. Open a document.

2. In the sidebar, press the Versions button. The Versions panel opens. Each version is defined by a name or a number, a description and a version creator.

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Create a new version of a document

1. In the blue header of the Versions panel, press the Create new version button.

2. Enter a name for your new version.

Note: You can’t use the same name as another version of the document.

3. Edit a version description, if required.

4. Press Create. A new version is created and becomes the current version.

When you create a new version of an AODocs document, the document, its properties and its attachments are duplicated and archived. This is so you can revert to a previous version of a document if required. The content is not modified.

Note: It may take a few seconds to create a new version, depending on the number of attachments. The number of versions is limited to 200 for a document.

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View a previous version of a document

As an AODocs user, you can view the content of a previous version, but you can't edit it.

From the Versions panel of the document:

1. Go to the Previous versions section.

2. To view a previous version of a Google file, press the View this version button next to the version you want to view. The previous version opens in a new tab.

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2. To view a previous version of a non-Google file, you must download it first. Press the View this version button next to the version you want to view. A new tab opens where you can download your non-Google file.
Learn more: What are document attachments?


Revert a document to a previous version

Only contributors can restore the content of a previous version in a new version. 

From the Versions panel of the document:

1. Press the Revert to this version button next to the required version.

2. Set the name and the description of the new version.

Note: You can’t use the same name as another version of the document.

3. Press Revert. A new version is created. The new version is a copy of version you reverted from.

Note: Reverting a document to a previous version doesn't change the location of the document. For example, if you moved a document from folder A to folder B and revert the document now located in folder B to a previous version when it was in folder A, the document is reverted but stays in folder B. 

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