Push AODocs Team Folder or Secured Folder to User's My Drive

AODocs can automatically push Team Folders or Secured Folders into the “My Drive” of the end users of your G Suite domain, allowing them to quickly find their AODocs libraries by browsing their Google Drive folders. If the Team Folder or Secured Folder is shared with a Google Group, AODocs pushes it to every member of the Google Group. AODocs periodically (at least once a day) verifies the list of members of the group so that any new member added to the group receives the pushed folder. This feature is especially useful for new people joining a company or a team, because they can receive all the information they need directly in their My Drive without having to ask co-workers for the links to the shared folders.

To push a Team Folder or Secured Folder to the My Drive of all users having access to it, click on the "Administration" button (1), then select “Library settings” (2).

Accessing the "Library settings"

Check the “Add the library’s root folder to every user’s My Drive folder” box (3). The library will be automatically “pushed” to the My Drive of users who have access to it. Users will receive a notification email if you check the “Notify users via email when the folder is pushed to their My Drive” box (3). Then click on “Done” (4).


Pushing the AODocs root folder to My Drive

Note: When a library is created (from Google Drive or the AODocs interface) the settings (3) are checked. If you plan to prepare the library (creating folders, importing files) before pushing it to your collaborators, clear the option until the library is ready to be pushed.

When AODocs pushes a Team Folder or Secured Folder to a user, it sends a notification email (if notifications are enabled) to inform the user about the item that has been added to his or her My Drive.


Notification email

 

 

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