Copy documents in Secured Folders

With the AODocs Smartbar installed, you can copy AODocs documents in Secured Folders, along with their properties, attachments, relations, description and permissions.

Note: Only the last version of a document is copied with its version name and description. The workflow state is restarted on the copy.

You can copy documents if you are:

  • allowed to create documents in the document class
  • a reader or contributor on the document
  • a contributor on the parent folder if the permissions are inherited from folders
  • a contributor on the document class permissions

Learn more: Configure inherited permissions on documents

As a reader, you can't copy a document if a library administrator has prevented viewers from downloading, copying and printing the document in the AODocs interface.

1. Open a Secured Folder in Google Drive.

2. Hover your cursor over the document you want to copy.

3. Click Copy file.

4. A dialog opens. Select where you want to copy the document:

  • in My Drive
  • in the current folder

Note: If you don't have edit rights in the current folder, you can only copy the document to My Drive.

5. Click Copy. The copy will be named Copy of [filename].

#New Smartbar #Legacy Smartbar
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– If you copy the document to your My Drive, the workflow state and properties of the current document aren't set on the copied document.
– If you copy the document to the current folder, the workflow state isn't set on the copied document, but the properties are retained.

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