Chrome Management Cloud policies are a functionality available in G Suite for Work and for Education editions allowing administrators to deploy Chrome applications and extensions to all users of their domain from the the Admin console.
To deploy AODocs Smartbar on your domain with Cloud Policies, you need:
- To check the Prerequisites for Deploying the AODocs Smartbar by the G Suite Admin console (Cloud Policies)
- To Deploy the AODocs Smartbar domain-wide
1. Prerequisites for Deploying the AODocs Smartbar by the G Suite Admin console (Cloud Policies)
Chrome Management and Google Chrome Sync need to be turned on in the Admin console in Apps > Other Google Services, for these cloud policies to work with the organization unit you specify for Chrome on Windows, Mac, or Linux computers.
Note: If you’re deploying the AODocs Smartbar using these cloud-managed settings, the extension will be setup on all Chrome browser instances where users have signed in with their G Suite account, including on computers that are not managed by your organization (for example personal and/or public computers where users have signed in to Chrome with their account)
Open your Chrome browser and go to https://admin.google.com, sign in with your Super Administrator credentials. Go to “Apps” (1) and select Additional Google services (2).
Selecting “Apps” in the admin console
Selecting “Additional Google Services” in the apps settings
Look for the “Chrome Management” service (3) and click on the “More actions” icon (4) and then select “ON for everyone” (or for the Organization Units where you want to apply it) (5).
Then look for the “Google Chrome Sync” (6) service and click on the “More actions” icon (7) and then select ON for everyone (or for the Organization Units where you want to apply it) (8).
Turning on Chrome management and Google Chrome Sync
Note: When users sign in to Chrome, the history, settings and data such as bookmarks, apps, extensions, themes, etc. on that computer are saved and synced to their Google Accounts. When users sign in to Chrome to another computer they retrieve all these settings and data, these are not erased from the computer once the user sign off.
2. Deploy the AODocs Smartbar domain-wide
Back on the homepage of the G Suite admin console, select “Device Management” (10).Selecting “Device Management” from the admin.google.com homepage
From the “Device settings” section, choose “Chrome Management” (11).
Selecting “Chrome Management”
Click on “App Management” (12).
Selecting “App Management”
Look for the AODocs Smartbar in the search bar (13) and select “AODocs Smartbar for Google Drive” (14).
Selecting “AODocs Smartbar for Google Drive” extension
Select User settings (15).
Selecting “User settings”
Select the Organizational Units where you want to deploy the AODocs Smartbar (16). From this interface, four boolean settings are available:
- Allow installation (17): The AODocs Smartbar is a whitelisted extension
- Force installation (18): The AODocs Smartbar is installed for every users of the G Suite organizational units selected
- Pin to taskbar (19)
- Add to Chrome Webstore collection (20)
Activate “Force installation” (18) to deploy the AODocs Smartbar on your domain.
Click on Save (21).
Configuring the AODocs Smartbar extension at the domain level
You can check that the extension is correctly deployed domain-wide by opening a Chrome session signed in as a user of the domain and going to chrome://extensions/.
End Users you should see the “AODocs Smartbar for Google Drive” with the “Installed by enterprise policy” icon on its right. The extension cannot be deleted by End Users.
Checking the AODocs Smartbar has been installed domain-wide