Manage deleted documents and folders

Documents and folders deleted by users are moved to the library trash, which is accessible only by library administrators.

The library trash is not limited in terms of number of items, but there is a retention period. This means that after a period of time following the deletion of an item, it will be permanently deleted automatically. You can manage the retention period for each library in the general settings. 

Note: When a document is in the library trash, it is not visible in the document list of the library.

As a library administrator, you can restore or permanently delete documents and folders from the library trash.

Access the library trash
Restore or permanently delete files
Restore or permanently delete folders


Access the library trash

1. Open the library administration interface.

2. Under Library administration, select Deleted documents. The list of files and folders in your current library’s trash is displayed. 

image01.png

Tips: 
- To view a deleted document and its attachment, press its name.
- To view the contents of a deleted folder, press its name. You can select individual files from the folder structure and restore or permanently delete them. Press the Back button to return to the list of deleted files and folders.


Restore or permanently delete files

To restore files:

1. Select one or more files you want to restore.

2. Press a Restore button.

Note: If you selected more than one file, press the Restore button above the table. The files are restored immediately without confirmation.

The files are restored to their original location if their folder structure still exists. If their folder structure has been deleted, they are restored to the library root. 

image02.png
Restoring several files

 

To permanently delete files:

1. Select one or more files you want to permanently delete. 

2. Press a Delete button. 

Note: If you selected more than one file, press the Delete button above the table. 

3. Press Delete in the confirmation popup.

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Permanently deleting a file


Restore or permanently delete folders

To restore folders:

1. Select one or more folders you want to restore.

2. Press a Restore button.

Note: If you selected more than one folder, press the Restore button above the table. The files are restored immediately without confirmation.

The folders are restored to their original location if their parent structure exists. If their parent folder structure has been deleted, they are restored to the library root. 

image04.png
Restoring a folder

 

To permanently delete folders:

1. Select one or more folders you want to restore.

2. Press a Delete button.

Note: If you selected more than one folder, press the Delete button above the table.

3. Press Delete in the confirmation popup.

image05.pngPermanently deleting a folder

 
When you restore or permanently delete documents or folders, the action is recorded in the audit log.

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